Strategic Executive Assistant & Board Secretary

West London Mind; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

West London Mind is seeking an Executive Assistant and Board Secretary to provide proactive, confidential support to the Chief Executive Officer, enabling effective governance and strong stakeholder engagement.

You will manage the CEO's diary, inbox, briefings and meeting papers, support board and committee administration, and coordinate governance activities, events and external meetings with discretion and professionalism.

Responsibilities

• Provide proactive, confidential and high-quality executive assistance to the CEO, including diary management, inbox support, correspondence, briefings, travel, expenses and meeting preparation.
• Act as a professional first point of contact for the CEO's office, ensuring queries are prioritised, routed and followed up appropriately.
• Prepare high-quality documents, presentations, reports, letters and briefing materials for internal and external meetings.
• Support the CEO to track priorities, deadlines, actions and follow-up across strategic, operational and stakeholder workstreams.
• Handle sensitive and confidential information with discretion, professionalism and sound judgement.
• Provide secretariat support to the Board of Trustees and relevant committees, including scheduling meetings, preparing agendas, collating papers, taking accurate minutes and maintaining action logs.
• Work closely with the CEO, Chair, trustees and senior leaders to ensure board and committee business is well planned, timely and effectively documented.
• Maintain accurate governance records, including meeting schedules, trustee attendance, declarations of interest, terms of reference, policies, decisions and key documents.

Skills

Executive support

Diary management

Board governance

Secretariat administration

Stakeholder coordination

Meeting coordination

Tools

Microsoft 365

Job description

West London Mind is seeking an Executive Assistant and Board Secretary to provide proactive, confidential support to the Chief Executive Officer, enabling effective governance and strong stakeholder engagement.

You will manage the CEO's diary, inbox, briefings and meeting papers, support board and committee administration, and coordinate governance activities, events and external meetings with discretion and professionalism.