Strategic Executive Assistant & Board Secretary

Confidential; Greater London; On-site; GBP 38,000 - 52,000; Full time

Job summary

West London Mind is seeking an Executive Assistant and Board Secretary to provide high-quality, confidential support to the CEO. You will manage the CEO's diary, inbox and meeting material, while ensuring governance records and board papers are well-organised.

In this role you will coordinate senior-level meetings, liaise with trustees and external partners, and uphold data protection and governance standards using Microsoft 365 and other digital tools.

Qualifications

• Provide high-quality, confidential executive support to the CEO.
• Coordinate governance, board and committee administration.
• Track actions, deadlines and minutes with discretion and accuracy.

Responsibilities

• Executive support to the CEO including diary, inbox and briefing materials.
• Secretariat support to the Board and committees; agendas, papers and minutes.
• Coordinate stakeholder meetings and organisational events as required.
• Maintain governance records and ensure data protection compliance.

Skills

Executive support

Board secretariat

Stakeholder coordination

Governance compliance

Discretion and judgement

Tools

Microsoft 365

Job description

West London Mind is seeking an Executive Assistant and Board Secretary to provide high-quality, confidential support to the CEO. You will manage the CEO's diary, inbox and meeting material, while ensuring governance records and board papers are well-organised.

In this role you will coordinate senior-level meetings, liaise with trustees and external partners, and uphold data protection and governance standards using Microsoft 365 and other digital tools.