Strategic Exec Partner to MD, EMEA

Klaviyo; Greater London; On-site; GBP 56,000 - 84,000; Full time

Job summary

Klaviyo in London is seeking a Senior Executive Business Partner to provide dedicated business and operational support to the Managing Director EMEA, enabling scale and execution across Europe. This role sits at the center of the European growth and offers exposure to senior stakeholders and strategic initiatives.

You will partner with leaders across Sales, Marketing, Product, Finance and People, manage calendar and travel, and help drive cross‑functional initiatives while maintaining

Qualifications

• 6+ years of experience in an executive administrative or Executive Business Partner role.
• Experience supporting senior leaders or C-level executives, ideally in a fast-paced, global environment.
• Experience managing complex travel, expenses, and executive logistics, and may have experience holding a corporate card.
• Experience supporting customer-facing activities and high-profile events, often acting as a project manager.
• Fluent with tools such as Google Workspace, Slack, Zoom, and other modern collaboration platforms.
• Discreet, intellectually curious, and operate with a high degree of confidentiality and judgement.
• A self-starter who operates independently and thrives in ambiguity.
• Excellent written and verbal communication skills, strong attention to detail, and the ability to influence without authority.

Responsibilities

• Own end-to-end calendar management for the Managing Director EMEA, partnering closely to prioritise time across customers, internal leadership, travel, and strategic initiatives.
• Act as a strategic partner on executive-level project management, helping drive key EMEA Commercial initiatives forward.
• Manage the operational cadence of the EMEA Commercial organisation, ensuring effective planning, meeting rhythms, follow-ups, and accountability throughout the year.
• Serve as a second set of eyes on major initiatives, communications, and planning to ensure clarity, alignment, and effective cross‑functional collaboration.
• Attend leadership meetings as needed, capture action items, and follow up on deliverables to keep momentum moving.
• Coordinate complex internal and external meetings including leadership forums, customer meetings, offsites, all‑hands, and cross‑functional sessions.
• Proactively manage correspondence and meeting priorities, balancing customer needs, regional initiatives, fiscal calendars, and release cycles.
• Partner effectively with senior leaders and stakeholders across Sales, Marketing, Product, Finance, People, and external partners.
• Support agenda setting and content review for leadership and Commercial meetings.
• Manage global travel arrangements and expense reporting for the Managing Director EMEA, including complex, multi‑country schedules.
• Take ownership of ad hoc projects such as drafting team communications, creating leadership presentations, managing budgets, and planning EMEA events and offsites.
• Be flexible and responsive to changing priorities, supporting seamless scheduling across time zones.
• Be present in the office at least three days per week in a hub location, with flexibility based on business needs.
• Travel up to 20% as required to support EMEA office events, leadership offsites, and key moments for the Commercial organisation.

Skills

Executive support

Project management

Travel management

Confidentiality

Stakeholder collaboration

Tools

Google Workspace

Slack

Zoom

Job description

Klaviyo in London is seeking a Senior Executive Business Partner to provide dedicated business and operational support to the Managing Director EMEA, enabling scale and execution across Europe. This role sits at the center of the European growth and offers exposure to senior stakeholders and strategic initiatives.

You will partner with leaders across Sales, Marketing, Product, Finance and People, manage calendar and travel, and help drive cross‑functional initiatives while maintaining