Strategic EA for Digital Change Leadership

BT Communications Ireland Limited; Greater London; On-site; GBP 65,000 - 90,000; Full time

Benefits offered by this job

10% on target annual bonus

Private GP access 24/7

Pension scheme – 5% from you and 10%+

Holiday purchase scheme

Job summary

BT plc in London is seeking an Executive Assistant to the Digital Change Director to streamline the director’s calendar, travel, and governance processes. You will support the leadership team, manage meetings and papers, coordinate inputs, and help keep the Digital Change journey on track.

You’ll build trusted relationships across senior stakeholders and use Microsoft 365, automation, and AI tools to improve ways of working while handling documents, expenses, and BT policy compliance.

Qualifications

• Significant EA or PA experience supporting senior leaders.
• Significant experience managing complex diaries and travel itineraries.
• Experience preparing and editing meeting papers, presentations and correspondence.
• Experience coordinating a complex governance or executive meeting cycle across multiple senior stakeholders.

Responsibilities

• Own the Director’s diary, travel and schedule, prioritising competing demands, protecting preparation time and ensuring their time is focused on the highest-value priorities.
• Coordinate executive meetings and governance activity, maintaining a forward plan of key forums, decisions, deadlines and dependencies, and ensuring meetings are well sequenced and effectively prepared.
• Manage meeting preparation and follow-through, coordinating agendas, papers, briefings and presentations, capturing decisions and actions, and following up on outstanding commitments.
• Manage the Director’s inbox and information flow, prioritising urgent matters, highlighting decisions required, responding to routine correspondence and ensuring key actions are progressed.
• Build strong relationships across leadership teams and executive offices, acting as a trusted point of contact and using judgement and influence to resolve issues, secure timely inputs and coordinate events and engagement activity.
• Maintain an efficient and well-run office, using Microsoft 365, automation and AI tools to improve ways of working, while managing documents, expenses and purchasing in line with BT policies.

Skills

EA/PA experience

Diary management

Meeting papers prep

Governance coordination

Tools

Microsoft 365

Automation tools

AI tools

Job description

BT plc in London is seeking an Executive Assistant to the Digital Change Director to streamline the director’s calendar, travel, and governance processes. You will support the leadership team, manage meetings and papers, coordinate inputs, and help keep the Digital Change journey on track.

You’ll build trusted relationships across senior stakeholders and use Microsoft 365, automation, and AI tools to improve ways of working while handling documents, expenses, and BT policy compliance.