London Office & Executive Support Lead

Holtzbrinck; Greater London; Ibrido; GBP 40.000 - 56.000; Tempo pieno

Descrizione del lavoro

Digital Science seeks an experienced Executive Assistant to deliver comprehensive administrative support to Europe-based Management Board members and the Executive team. The role includes calendar management, meeting coordination, and UK travel arrangements, with primary responsibility for London office operations and facilities coordination.

As the main operational contact for the London workspace, you will liaise with PanMac Facilities, Reception, and Security, ensure health and safety

Competenze

• Experience providing executive-level support to C-suite executives or senior leadership.
• Experience overseeing daily office operations and coordinating with external vendors.
• Familiarity with AI productivity tools to scale executive support and improve workflows.

Mansioni

• Executive support: manage calendars, meetings, and priority scheduling for European Management Board and Executive Team.
• Travel and expense management for Europe-based leaders, including flights, accommodation, visas, itineraries, and Concur reconciliations.
• Coordinate cross-functional alignment with CEO’s office for smooth global executive support.
• Office management: lead London office operations, inductions, access, and facilities liaison (PanMac, Reception, Security).
• Health & safety administration for the London office and compliance documentation.
• Plan and coordinate events and trainings, including logistics and venue coordination.
• Operational support: assist with internal comms and cross-functional workflows; handle ad hoc requests for the SVP Operations.

Conoscenze

Executive support

Office coordination

Vendor coordination

AI productivity tools

Calendar management

Travel support

Formazione

Executive support qualification

Strumenti

Concur

AI tools

Descrizione del lavoro

Digital Science seeks an experienced Executive Assistant to deliver comprehensive administrative support to Europe-based Management Board members and the Executive team. The role includes calendar management, meeting coordination, and UK travel arrangements, with primary responsibility for London office operations and facilities coordination.

As the main operational contact for the London workspace, you will liaise with PanMac Facilities, Reception, and Security, ensure health and safety