Strategic C-Suite EA (Southampton)

Gen II Fund Services; Southampton; On-site; GBP 32,000 - 46,000; Full time

Job summary

Gen II Fund Services in Southampton is seeking an experienced Executive Assistant to support two or more senior executives in a fast-paced financial services environment. The role requires proactive, confidential, and highly organized administration with multi-time-zone calendar management and ad-hoc project coordination.

You will work closely with the C-suite admin team, manage complex calendars, travel arrangements, and cross-functional communication from our Southampton office 4-5 days a week.

Qualifications

• Minimum GCSE English and Maths with strong academic record.
• Experience supporting C-suite executives is essential.
• Excellent communication, writing, and coordination abilities.
• Ability to work across time zones and manage confidential information.
• Proactive, reliable, and highly organized with attention to detail.

Responsibilities

• Provide day-to-day administrative support to senior executives.
• Maintain calendars and coordinate meetings across multiple time zones.
• Gatekeeper for executives' time and priorities.
• Coordinate internal and external meetings and travel itineraries.
• Prepare and assist with ad-hoc projects and reporting.

Skills

Calendar management

Communication skills

Organizational skills

Discretion & confidentiality

Multitasking

Microsoft Office

Written communication

Education

GCSEs English & Maths

A Levels

Tools

MS Office

Outlook

PowerPoint

Excel

Job description

Gen II Fund Services in Southampton is seeking an experienced Executive Assistant to support two or more senior executives in a fast-paced financial services environment. The role requires proactive, confidential, and highly organized administration with multi-time-zone calendar management and ad-hoc project coordination.

You will work closely with the C-suite admin team, manage complex calendars, travel arrangements, and cross-functional communication from our Southampton office 4-5 days a week.