Executive Assistant to C-Suite Leaders | Southampton

Gen II; Southampton; On-site; GBP 28,000 - 42,000; Full time

Job summary

Gen II (UK) Southampton is seeking an Executive Assistant to two or more senior executives. You will be a proactive, organized self-starter, capable of managing schedules across time zones, acting as gatekeeper and coordinating meetings.

This role is based in Southampton and reports to the Director of Administration in New York. Responsibilities include arranging travel, maintaining digital filing, supporting ad-hoc projects, and collaborating with the global admin team.

Qualifications

• GCSE English Language and Maths at grade B or above.
• Strong communication, organisational and confidentiality skills.
• Ability to multitask with a detail-focused approach.
• Independent judgment and prioritisation in a fast-paced environment.

Responsibilities

• Provide day-to-day admin support for two senior executives.
• Manage calendars across multiple time zones.
• Gatekeep to prioritise executive time and coordinate meetings.
• Arrange travel and logistics, including multi-country itineraries.
• Maintain digital filing and assist with ad-hoc projects.

Skills

Organization

Communication skills

Proactive problem solving

Multitasking

Confidential information handling

Microsoft Office

Education

GCSE English & Maths

Tools

MS Office

Job description

Gen II (UK) Southampton is seeking an Executive Assistant to two or more senior executives. You will be a proactive, organized self-starter, capable of managing schedules across time zones, acting as gatekeeper and coordinating meetings.

This role is based in Southampton and reports to the Director of Administration in New York. Responsibilities include arranging travel, maintaining digital filing, supporting ad-hoc projects, and collaborating with the global admin team.