Stock Condition Admin Coordinator – Hybrid Role

Baily Garner LLP; Greater London; Hybrid; GBP 23,000 - 25,000; Full time

Benefits offered by this job

Hybrid working

Medicash health plan

Life assurance cover (4x salary)

In-house mental health first aiders

Pay reviews twice a year

25 days annual leave + bank holidays

Birthday leave

Buy/sell annual leave

Long-service leave

Scottish Widows pension

Job summary

Baily Garner LLP is seeking an Administration Assistant to support the Stock Condition Survey programme from our Eltham office. You will coordinate resident appointments, manage surveyor diaries and ensure surveys are arranged efficiently with minimal tenant disruption.

Based in Eltham, this contract role (until March) offers 8am-4pm hours and potential for extension. Join a team delivering a full range of construction consultancy services with strong emphasis on service quality and data

Qualifications

• GCSEs in Maths and English (or equivalent).
• Experience in a similar role, coordinating operations, scheduling works or operatives and providing admin support.
• Proficient in Excel, Word, Outlook, CRM and scheduling tools; ability to use VLOOKUP is a plus.

Responsibilities

• Schedule and confirm stock condition survey appointments across the housing portfolio.
• Act as Admin Team’s first point of contact for residents via phone, email and letter.
• Coordinate surveyors and contractors to optimise daily schedules.
• Maintain accurate appointment, cancellation and survey records using BG templates.
• Monitor survey targets and flag issues or delays.
• Provide admin support to Head of Asset Information and wider team.
• Comply with data protection and confidentiality policies.
• Support surveying strategies, processes, efficiency and accuracy.

Skills

Phone etiquette

GCSE Maths & English

Admin support

Excel

Organisational skills

Data analysis

Communication

CRM + Scheduling tools

Education

GCSEs in Maths and English (or equivalent)

Tools

Excel

Word

Outlook

CRM

Scheduling tools

Job description

Baily Garner LLP is seeking an Administration Assistant to support the Stock Condition Survey programme from our Eltham office. You will coordinate resident appointments, manage surveyor diaries and ensure surveys are arranged efficiently with minimal tenant disruption.

Based in Eltham, this contract role (until March) offers 8am-4pm hours and potential for extension. Join a team delivering a full range of construction consultancy services with strong emphasis on service quality and data