Sixth Form Admin Assistant

St Joseph's College; Stoke-on-Trent; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Employee Assistance Programme

Pension scheme

Staff parking with EV charging

Staff wellbeing

Job summary

St Joseph’s College in Stoke-on-Trent is seeking a well-organised sixth form secretary to provide day-to-day administrative support to our busy Sixth Form. You will greet students and visitors, manage records and assist with admissions, UCAS and exams.

The role requires excellent organisational and IT skills, the ability to prioritise during busy periods, and a commitment to safeguarding students. The position is based in a supportive Catholic school community with opportunities for professional

Qualifications

• Experience of providing accurate administrative support and handling confidential information.
• Excellent organisational, communication and IT skills, including confidence with email, word-processing and spreadsheets.
• The ability to prioritise workload, remain professional during busy periods and work effectively with colleagues and young people.
• A commitment to safeguarding and promoting students’ welfare; school, UCAS and MIS experience would be helpful but not essential.

Responsibilities

• Act as a welcoming first point of contact for sixth form students, parents, visitors and external contacts.
• Maintain accurate student records, attendance and routine sixth form data, following agreed procedures for referral and escalation.
• Provide administration for admissions, applications, induction and enrolment.
• Support UCAS administration, student progression records and key deadlines.
• Assist with communications, reports, events, trips, enrichment and examinations administration.

Skills

Administrative support

Confidentiality

Organisational skills

Communication skills

IT skills

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

St Joseph’s College is an oversubscribed mixed Catholic grammar school with a long tradition of educational excellence. As part of the Laetare Catholic Multi-Academy Trust, we are proud of our strong ethos, high expectations and commitment to supporting the development of the whole person.

We are seeking an organised, approachable and accurate sixth form Secretary to provide day-to-day administrative support to our busy Sixth Form. The postholder will report to the Office Manager and work closely with the Senior Sixth Form Secretary.

What the role involves

Act as a welcoming first point of contact for sixth form students, parents, visitors and external contacts.

Maintain accurate student records, attendance and routine sixth form data, following agreed procedures for referral and escalation.

Provide administration for admissions, applications, induction and enrolment.

Support UCAS administration, student progression records and key deadlines.

Assist with communications, reports, events, trips, enrichment and examinations administration.

What we are looking for

Experience of providing accurate administrative support and handling confidential information.

Excellent organisational, communication and IT skills, including confidence with email, word-processing and spreadsheets.

The ability to prioritise workload, remain professional during busy periods and work effectively with colleagues and young people.

A commitment to safeguarding and promoting students’ welfare. School, UCAS and MIS experience would be helpful but are not essential.

What we offer

• A supportive Catholic school community, friendly colleagues, professional development opportunities, a commitment to staff wellbeing, an Employee Assistance Programme, access to the relevant pension scheme, and good transport links with staff parking and EV charging points.

St Joseph’s College is committed to safeguarding and promoting the welfare of children and young people. This post involves regular contact with students, and the postholder must follow safeguarding policies, recognise and report concerns appropriately and maintain professional boundaries.

St Joseph’s College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We follow safer recruitment practices to ensure we appoint the right people to work with our students.

This position is exempt from the Rehabilitation of Offenders Act 1974. It is an offence to apply for this role if you are barred from engaging in regulated activity with children

As part of our recruitment process:

Shortlisted candidates will be subject to online searches and references will be requested before interview. Successful candidates will be subject to an enhanced DBS check with children’s barred list information and other pre-employment checks before appointment

St Joseph’s College is an equal opportunities employer and welcomes applications from candidates who support the school’s ethos.