Sixth Form Admin Assistant

Rimo Jobs; Stoke-on-Trent; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Staff parking

EV charging points

Employee Assistance Programme

Pension scheme

Job summary

St Joseph’s College in Stoke-on-Trent is seeking an organised administrator to join its Sixth Form team. You will be the first point of contact for students, parents and visitors, and you will handle student records, attendance and admissions tasks.

Working with the Office Manager and Senior Sixth Form Secretary, you will support UCAS administration, progression records and examinations, while safeguarding students.

Qualifications

• Experience of providing accurate administrative support and handling confidential information.
• Excellent organisational, communication and IT skills, including confidence with email, word-processing and spreadsheets.
• The ability to prioritise workload, remain professional during busy periods and work effectively with colleagues and young people.
• A commitment to safeguarding and promoting students’ welfare. School, UCAS and MIS experience would be helpful but are not essential.

Responsibilities

• Report to the Office Manager and work closely with the Senior Sixth Form Secretary.
• Act as a welcoming first point of contact for sixth form students, parents, visitors and external contacts.
• Maintain accurate student records, attendance and routine sixth form data, following agreed procedures for referral and escalation.
• Provide administration for admissions, applications, induction and enrolment.
• Support UCAS administration, student progression records and key deadlines.
• Assist with communications, reports, events, trips, enrichment and examinations administration.

Skills

Administrative support

Organisational skills

IT skills

Communication skills

Safeguarding awareness

Tools

Email

Word processing

Spreadsheets

Job description

About The Role

St Joseph’s College is an oversubscribed mixed Catholic grammar school with a long tradition of educational excellence. As part of the Laetare Catholic Multi-Academy Trust, we are proud of our strong ethos, high expectations and commitment to supporting the development of the whole person.

What the role involves

• The postholder will report to the Office Manager and work closely with the Senior Sixth Form Secretary.
• Act as a welcoming first point of contact for sixth form students, parents, visitors and external contacts.
• Maintain accurate student records, attendance and routine sixth form data, following agreed procedures for referral and escalation.
• Provide administration for admissions, applications, induction and enrolment.
• Support UCAS administration, student progression records and key deadlines.
• Assist with communications, reports, events, trips, enrichment and examinations administration.

What we are looking for

• Experience of providing accurate administrative support and handling confidential information.
• Excellent organisational, communication and IT skills, including confidence with email, word-processing and spreadsheets.
• The ability to prioritise workload, remain professional during busy periods and work effectively with colleagues and young people.
• A commitment to safeguarding and promoting students’ welfare. School, UCAS and MIS experience would be helpful but are not essential.

What we offer

• A supportive Catholic school community, friendly colleagues, professional development opportunities, a commitment to staff wellbeing, an Employee Assistance Programme, access to the relevant pension scheme, and good transport links with staff parking and EV charging points.

Safeguarding and Recruitment

St Joseph’s College is committed to safeguarding and promoting the welfare of children and young people. This post involves regular contact with students, and the postholder must follow safeguarding policies, recognise and report concerns appropriately and maintain professional boundaries. St Joseph’s College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We follow safer recruitment practices to ensure we appoint the right people to work with our students. This position is exempt from the Rehabilitation of Offenders Act 1974. It is an offence to apply for this role if you are barred from engaging in regulated activity with children.

As Part Of Our Recruitment Process

Shortlisted candidates will be subject to online searches and references will be requested before interview. Successful candidates will be subject to an enhanced DBS check with children's barred list information and other pre-employment checks before appointment. St Joseph’s College is an equal opportunities employer and welcomes applications from candidates who support the school’s ethos.