Site & Vetting Administrator — Onsite Contract

Balfour Beatty plc; Orwell, Leiston; On-site; GBP 23,000 - 30,000; Full time

Job summary

Balfour Beatty plc in Orwell and Leiston is seeking three Site & Vetting Administrators for a fully onsite role between the two locations. You will handle a full range of admin tasks to support the vetting process on a major infrastructure project, with a contract running to February 2027 and high potential for permanent employment.

Ideal candidates will have substantial secretarial/administrative experience, strong IT and MS Office skills, and the ability to work under pressure while

Qualifications

• Substantial secretarial and/or administrative experience within a busy team environment.
• Highly organised and able to work on own initiative.
• Strong communication and influencing skills, with team and general management skills.
• Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint)
• Discreet and confidential and able to handle issues with great sensitivity
• Excellent team working skills and ability to engage and build effective relationships at all levels
• Demonstrable ability to prioritise and manage conflicting priorities during busy periods
• Possesses a high degree of attention to detail
• Proven ability to work well under pressure and to tight timescales
• Experience in prioritising own/others' work and of allocating and checking work

Responsibilities

• Maintain accurate and secure filing systems (paper and electronic) and databases.
• Produce spreadsheets, documents and presentations using MS Office to client standards.
• Liaise with employees and employers of agency workers, communicating vetting process and gathering documentation.
• Coordinate with project and client teams on all security vetting.
• Verify and review ID documents submitted to vetting partners.
• Book UK travel and accommodation.
• Attend team meetings and take minutes.
• Manage incoming quality documents from supply chain and upload to databases.
• Maintain document registers for drawings/quality records/supply chain records.
• Assist engineers with maintaining life-time quality records and orderly filing.
• Live the Balfour Beatty Values and zero harm principles.
• Support sustainability and community engagement activities.

Tools

MS Office

Job description

Balfour Beatty plc in Orwell and Leiston is seeking three Site & Vetting Administrators for a fully onsite role between the two locations. You will handle a full range of admin tasks to support the vetting process on a major infrastructure project, with a contract running to February 2027 and high potential for permanent employment.

Ideal candidates will have substantial secretarial/administrative experience, strong IT and MS Office skills, and the ability to work under pressure while