Site Admin & Planning Coordinator

Bilfinger Berger SE; Wareham; On-site; GBP 29,000 - 36,000; Full time

Job summary

Bilfinger UK is seeking a site-based Administrator/Planner to be based at Wytch Farm, full-time, Monday to Friday. The role covers safety data entry, payroll support, asset control, records management, and frontline administration for on-site activities.

You will liaise with Safety and client teams, coordinate training, and manage onboarding for contract personnel while ensuring efficient site operations.

Responsibilities

• Inputting Bilfinger safety data into Active (PASTA, Safe Card & Process Safety Card, Tool Box Talks, Briefings etc.)
• Support site payroll (weekly timesheets compilation, annual leave management & input on Mpower)
• Collate and maintain the asset register including control & distribution of assets (sign-IN & OUT)
• Monitoring of HAVS forms
• Managing and routing office communications
• Preserving records - filling electronic and printed records
• Managing & ordering stationery & consumables
• Goods receipt (GRN) notifications (Proof of Deliveries/Collection Notes etc.)
• Various other duties to support the team, as required
• Identify & record training requirements and manage the onboarding tracker/matrix
• Responsible for on-site administrative duties (IT requests, PPE/Clothing provisions, recording issuance of PPE and office space)
• Ensuring admin between training providers and on-site/contract personnel, AIS, ECITB and ONBOARD is managed effectively
• Assist the Safety Team for coordination of internal communications and training
• Be the focal point for all training requests for personnel on the Contract to meet BUK & Client minimum requirements as well as any Core Competencies
• Assist the client in Planning of site activities

Job description

Bilfinger UK is seeking a site-based Administrator/Planner to be based at Wytch Farm, full-time, Monday to Friday. The role covers safety data entry, payroll support, asset control, records management, and frontline administration for on-site activities.

You will liaise with Safety and client teams, coordinate training, and manage onboarding for contract personnel while ensuring efficient site operations.