Site & Vetting Administrator

Balfour Beatty plc; Orwell, Leiston; On-site; GBP 23,000 - 30,000; Full time

Job summary

Balfour Beatty plc in Orwell and Leiston is seeking three Site & Vetting Administrators for a fully onsite role between the two locations. You will handle a full range of admin tasks to support the vetting process on a major infrastructure project, with a contract running to February 2027 and high potential for permanent employment.

Ideal candidates will have substantial secretarial/administrative experience, strong IT and MS Office skills, and the ability to work under pressure while

Qualifications

• Substantial secretarial and/or administrative experience within a busy team environment.
• Highly organised and able to work on own initiative.
• Strong communication and influencing skills, with team and general management skills.
• Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint)
• Discreet and confidential and able to handle issues with great sensitivity
• Excellent team working skills and ability to engage and build effective relationships at all levels
• Demonstrable ability to prioritise and manage conflicting priorities during busy periods
• Possesses a high degree of attention to detail
• Proven ability to work well under pressure and to tight timescales
• Experience in prioritising own/others' work and of allocating and checking work

Responsibilities

• Maintain accurate and secure filing systems (paper and electronic) and databases.
• Produce spreadsheets, documents and presentations using MS Office to client standards.
• Liaise with employees and employers of agency workers, communicating vetting process and gathering documentation.
• Coordinate with project and client teams on all security vetting.
• Verify and review ID documents submitted to vetting partners.
• Book UK travel and accommodation.
• Attend team meetings and take minutes.
• Manage incoming quality documents from supply chain and upload to databases.
• Maintain document registers for drawings/quality records/supply chain records.
• Assist engineers with maintaining life-time quality records and orderly filing.
• Live the Balfour Beatty Values and zero harm principles.
• Support sustainability and community engagement activities.

Tools

MS Office

Job description

Location: Orwell, Ipswich & Leiston (All onsite between the 2 locations)

Please note that there is only transportation via bus to Leiston if you are to drive you will need to use the park and ride

Contract length: End of February 2027 (High potential to go Permanent)

Shift Pattern: Monday - Friday 9.00am - 17.00pm (Flexibility on the hours)

Balfour Beatty, an International Infrastructure group is currently recruiting for 3 x Site & Vetting Administrators to join their teams in Orwell & Leiston working between the 2 locations. The positions are fully onsite Monday- Friday and the contract will run until the end of February 2027 with high potential to go Permanent.

Do you want to be at the forefront of one of the world's most ambitious sustainability initiatives? Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project. If you have excellent administration experience, are an expert at using Excel, and have worked within Vetting employees/ candidates previously then this is an ideal opportunity.

Key Responsibilities

Undertake a full range of administrative duties to ensure an efficient vetting service is delivered to the project team including but not limited to:

• Maintain accurate and secure paper based/electronic filing systems, on electronic databases.
• Be fully conversant in MS Office to produce a range of spreadsheets, documents and presentations, as required. Including formatting of documents to client standards.
• Liaising with employees and employers of agency workers, communicating the vetting process, gathering relevant documentation and supporting them through the security check process. Verifying and reviewing ID documents to be submitted to the relevant vetting partners.
• Perform ad hoc confidential project work, as required
• Maintain full confidentiality of sensitive business issues
• Support the work of other Administrators during periods of absence or unexpected high volumes of work activity
• Coordinate with the project and client teams all security vetting
• Book UK travel and accommodation
• Arrange and attend team meetings/conferences as required, to take minutes, and ensure appropriate facilities are organised. Distribute to the team.
• Manage incoming quality documents from supply chain and sub-contractors and upload to electronic databases.
• Maintain and update document registers for drawings/ quality records/ supply chain records, (paper and electronic)
• Assist team engineers with maintaining life time quality records, ensuring the filling system is in order and up to date.
• Live the Balfour Beatty Values
• Ensure a relentless focus on Zero Harm and Right First Time
• Support the delivery of the project's Sustainability and Community Engagement activities

Key Skills / Experience/ Qualifications

• Substantial secretarial and/or administrative experience within a busy team environment
• Highly organised and able to work on own initiative
• Strong communication and influencing skills, with team and general management skills
• Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint)
• Discreet and confidential and able to handle issues with great sensitivity
• Excellent team working skills and ability to engage and build effective relationships at all levels
• Demonstrable ability to prioritise and manage conflicting priorities during busy periods
• Possesses a high degree of attention to detail
• Proven ability to work well under pressure and to tight timescales
• Experience in prioritising own/others' work and of allocating and checking work