Site Operations Lead: Admin & Coordination

Millbank Holdings Limited; Mold; On-site; GBP 45,000 - 65,000; Full time

Job summary

Millbank Holdings Ltd is seeking a highly organized Senior Site Coordinator to support day-to-day operations of a busy construction site in the UK. The role focuses on site administration, document control and coordination between site teams, contractors and project stakeholders, acting as the central point of contact for all administrative activities on site.

You will coordinate meetings, inductions, and travel arrangements while ensuring the site office is fully operational and resourced.

Qualifications

• Proven experience in site administration or coordination on construction projects.
• Strong organisational skills with the ability to manage multiple priorities on a busy site.
• Proficiency in Microsoft Word, Excel and Outlook.
• Excellent written and verbal communication for contacting visitors, contractors and stakeholders.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Act as main point of contact for visitors, contractors and stakeholders.
• Maintain site records, personnel registers, inductions and attendance logs.
• Coordinate meetings, site briefings, training requirements and travel arrangements.
• Manage day-to-day site administration including IT requests, PPE, office facilities and onboarding of new personnel.
• Ensure the site office is fully operational and resourced.
• Maintain and manage project documentation in line with procedures.
• Control and distribute drawings, reports, permits and technical documents.
• Ensure documents are accurate, compliant and auditable.
• Support administration of HSE documentation, inductions and training records.
• Maintain incident logs, permits and compliance records.
• Assist with site audits and regulatory requirements.
• Raise purchase orders and track site deliveries.
• Process invoices and liaise with finance teams.
• Maintain records relating to site costs and budgets.

Skills

Site administration

Document control

Microsoft Office

Communication

Stakeholder coordination

Tools

Document control software

Job description

Millbank Holdings Ltd is seeking a highly organized Senior Site Coordinator to support day-to-day operations of a busy construction site in the UK. The role focuses on site administration, document control and coordination between site teams, contractors and project stakeholders, acting as the central point of contact for all administrative activities on site.

You will coordinate meetings, inductions, and travel arrangements while ensuring the site office is fully operational and resourced.