Senior Site Coordination Lead: Admin & Stakeholder Liaison

Millbank Holdings Limited; Mold; On-site; GBP 25,000 - 35,000; Full time

Job summary

Millbank Holdings Ltd is seeking a highly organised Senior Site Coordinator to support the day-to-day operations of a busy construction site. The role focuses on site administration, document control, and coordination between site teams, contractors, and project stakeholders.

The successful candidate will act as the central point of contact for all administrative activities on site, ensuring records and permits are up to date and compliant.

Qualifications

• Proven experience in a site administration or site coordination role.
• Strong organisational skills with the ability to manage multiple priorities.
• Experience using document control systems and established administrative processes.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Excellent communication and interpersonal skills with site teams and stakeholders.
• Proactive and professional approach with strong attention to detail.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Act as the main point of contact for visitors, contractors, and stakeholders.
• Maintain site records, personnel registers, inductions, and attendance logs.
• Coordinate meetings, site briefings, training requirements, and travel arrangements.
• Manage day-to-day site administration, including IT requests, PPE, office facilities, and onboarding of new personnel.
• Ensure the site office is fully operational and appropriately resourced.
• Maintain and manage project documentation in line with company procedures.
• Control and distribute drawings, reports, permits, and technical documents.
• Ensure documents are accurate, compliant, and readily accessible for audits.
• Support the administration of HSE documentation, inductions, and training records.
• Maintain incident logs, permits, and compliance records.
• Assist with site audits and regulatory requirements.
• Raise purchase orders and track site deliveries.
• Process invoices and liaise with finance teams.
• Maintain records relating to site costs and budgets.

Job description

Millbank Holdings Ltd is seeking a highly organised Senior Site Coordinator to support the day-to-day operations of a busy construction site. The role focuses on site administration, document control, and coordination between site teams, contractors, and project stakeholders.

The successful candidate will act as the central point of contact for all administrative activities on site, ensuring records and permits are up to date and compliant.