Senior Site Administrator

Millbank Holdings Limited; Mold; On-site; GBP 45,000 - 65,000; Full time

Job summary

Millbank Holdings Ltd is seeking a highly organized Senior Site Coordinator to support day-to-day operations of a busy construction site in the UK. The role focuses on site administration, document control and coordination between site teams, contractors and project stakeholders, acting as the central point of contact for all administrative activities on site.

You will coordinate meetings, inductions, and travel arrangements while ensuring the site office is fully operational and resourced.

Qualifications

• Proven experience in site administration or coordination on construction projects.
• Strong organisational skills with the ability to manage multiple priorities on a busy site.
• Proficiency in Microsoft Word, Excel and Outlook.
• Excellent written and verbal communication for contacting visitors, contractors and stakeholders.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Act as main point of contact for visitors, contractors and stakeholders.
• Maintain site records, personnel registers, inductions and attendance logs.
• Coordinate meetings, site briefings, training requirements and travel arrangements.
• Manage day-to-day site administration including IT requests, PPE, office facilities and onboarding of new personnel.
• Ensure the site office is fully operational and resourced.
• Maintain and manage project documentation in line with procedures.
• Control and distribute drawings, reports, permits and technical documents.
• Ensure documents are accurate, compliant and auditable.
• Support administration of HSE documentation, inductions and training records.
• Maintain incident logs, permits and compliance records.
• Assist with site audits and regulatory requirements.
• Raise purchase orders and track site deliveries.
• Process invoices and liaise with finance teams.
• Maintain records relating to site costs and budgets.

Skills

Site administration

Document control

Microsoft Office

Communication

Stakeholder coordination

Tools

Document control software

Job description

Do you have the experience and confidence to coordinate a team and keep a site running smoothly?

Are you looking for your next opportunity to make a real impact on site?

The Opportunity

We are seeking a highly organised and proactive Senior Site Coordinator to support the day-to-day operations of a busy construction site.

The Role

This is a critical role focused on ensuring the smooth running of site administration, document control, and coordination between site teams, contractors, and project stakeholders. The successful candidate will act as the central point of contact for all administrative activities on site.

Your duties and responsibilities will be

• Provide administrative support to the Project Manager and site team.
• Act as the main point of contact for visitors, contractors, and stakeholders.
• Maintain site records, personnel registers, inductions, and attendance logs.
• Coordinate meetings, site briefings, training requirements, and travel arrangements.
• Manage day-to-day site administration, including IT requests, PPE, office facilities, and onboarding of new personnel.
• Ensure the site office is fully operational and appropriately resourced.
• Maintain and manage project documentation in line with company procedures.
• Control and distribute drawings, reports, permits, and technical documents.
• Ensure documents are accurate, compliant, and readily accessible for audits.
• Support the administration of HSE documentation, inductions, and training records.
• Maintain incident logs, permits, and compliance records.
• Assist with site audits and regulatory requirements.
• Raise purchase orders and track site deliveries.
• Process invoices and liaise with finance teams.
• Maintain records relating to site costs and budgets.

You will have the following qualifications & experience

• Proven experience in a site administration or site coordination role, ideally within construction, engineering, energy, manufacturing, or major infrastructure projects.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience using document control systems and established administrative processes.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent communication and interpersonal skills, with the ability to engage effectively with site teams, contractors, and stakeholders.
• A proactive and professional approach, with strong attention to detail and problem-solving abilities.

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.

We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.

Millbank operates as both an Employment Agency and an Employment Business.