Site Office Administrator: Operations, Compliance & Records

Holcim; Cheddar; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Competitive salary

Bonus

25 days holiday

Health & Safety focus

Family benefits

Women Empowered

Remote GP service

Career progression

Affinity groups

Staff discounts

Job summary

Holcim UK is seeking an organised Office Administrator to support the Quarry Manager and site team. The role involves administration, purchasing, compliance and site-wide coordination to ensure smooth daily operations.

You will manage records, purchase orders and supplier queries, while assisting with month-end processes and site documentation. A proactive, detail-oriented approach and strong MS Word/Excel skills are essential.

Qualifications

• Previous experience in an administrative, office or site-support role.
• Strong computer skills, particularly in Microsoft Word and Excel.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• The ability to manage competing priorities and meet deadlines.
• Good communication skills with colleagues, suppliers and contractors.
• A proactive approach and the ability to work independently.
• Experience in a quarry, manufacturing, construction or other operational environment would be advantageous, but is not essential.

Responsibilities

• Provide effective administrative support to the Quarry Manager and site team.
• Raise and receipt purchase orders.
• Manage and resolve invoice queries, working with relevant internal teams and suppliers.
• Purchase goods and services required for the site and process payments by company card.
• Support the month-end process by monitoring and tracking monthly expenditure against forecasted costs.
• Maintain PPE stock levels and arrange replenishment when required.
• Maintain accurate holiday and sickness records for site employees.
• Manage and coordinate training requirements for site employees.
• Arrange and monitor Legionella testing requirements.
• Monitor equipment calibration schedules and arrange calibration when required.
• Record operative hours and submit monthly overtime information.
• Monitor diesel usage and arrange replenishment orders.
• Review, maintain and update site HSEQ records and documentation.
• Ensure site administration is completed accurately, efficiently and in line with company procedures.

Skills

MS Word

MS Excel

Organisational skills

Time management

Detail-oriented

Communication

Proactive approach

Independent working

Tools

Microsoft Word

Microsoft Excel

Job description

Holcim UK is seeking an organised Office Administrator to support the Quarry Manager and site team. The role involves administration, purchasing, compliance and site-wide coordination to ensure smooth daily operations.

You will manage records, purchase orders and supplier queries, while assisting with month-end processes and site documentation. A proactive, detail-oriented approach and strong MS Word/Excel skills are essential.