Office Administrator

Holcim; Cheddar; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Competitive salary

Bonus

25 days holiday

Health & Safety focus

Family benefits

Women Empowered

Remote GP service

Career progression

Affinity groups

Staff discounts

Job summary

Holcim UK is seeking an organised Office Administrator to support the Quarry Manager and site team. The role involves administration, purchasing, compliance and site-wide coordination to ensure smooth daily operations.

You will manage records, purchase orders and supplier queries, while assisting with month-end processes and site documentation. A proactive, detail-oriented approach and strong MS Word/Excel skills are essential.

Qualifications

• Previous experience in an administrative, office or site-support role.
• Strong computer skills, particularly in Microsoft Word and Excel.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• The ability to manage competing priorities and meet deadlines.
• Good communication skills with colleagues, suppliers and contractors.
• A proactive approach and the ability to work independently.
• Experience in a quarry, manufacturing, construction or other operational environment would be advantageous, but is not essential.

Responsibilities

• Provide effective administrative support to the Quarry Manager and site team.
• Raise and receipt purchase orders.
• Manage and resolve invoice queries, working with relevant internal teams and suppliers.
• Purchase goods and services required for the site and process payments by company card.
• Support the month-end process by monitoring and tracking monthly expenditure against forecasted costs.
• Maintain PPE stock levels and arrange replenishment when required.
• Maintain accurate holiday and sickness records for site employees.
• Manage and coordinate training requirements for site employees.
• Arrange and monitor Legionella testing requirements.
• Monitor equipment calibration schedules and arrange calibration when required.
• Record operative hours and submit monthly overtime information.
• Monitor diesel usage and arrange replenishment orders.
• Review, maintain and update site HSEQ records and documentation.
• Ensure site administration is completed accurately, efficiently and in line with company procedures.

Skills

MS Word

MS Excel

Organisational skills

Time management

Detail-oriented

Communication

Proactive approach

Independent working

Tools

Microsoft Word

Microsoft Excel

Job description

About Holcim

We are leaders in supplying innovative, sustainable building solutions to the UK construction industry; building progress for people and the planet.

About Holcim

We are leaders in supplying innovative, sustainable building solutions to the UK construction industry; building progress for people and the planet.
Since 1858, we’ve helped shape the UK; powering the construction of homes and hospitals, roads and railways, schools and cities alike.
Our mission is to make sustainable construction a reality, through purposeful action that tackles real carbon and climate challenges. We are dedicated to helping Britain grow and thrive - by doing the right thing, doing it together, and making a difference.

Holcim UK Company Benefits

• Competitive Salary, plus bonus, 25 days holiday + your local bank holidays (with options to increase) and other benefits and other benefits - all recognising the contribution you bring
• Be valued and supported, working as part of a highly respected team in a business that has a huge focus on Health & Safety
• We care about you and your family. That’s why we offer enhanced family benefits, including maternity, paternity, and adoption leave. We understand that your personal life and family well-being are just as important as your career, so we’re committed to supporting you every step of the way.
• Be part of something bigger with our "Women Empowered - Stronger Together Mentor Program," designed to support, inspire, and uplift women across the business.
• Free 24/7 remote GP service for you and your household, offering medical advice, prescriptions, referrals, and same-day appointments.
• Opportunities for career progression both at home and abroad
• Join our affinity groups selected by and populated by our employees which bring together employees with similar backgrounds and interests to have powerful influence on the workplace
• Staff discounts including special rates for garden landscaping products

The Opportunity

Our sites play a vital role in supporting the construction industry, and behind every successful operation is a well-organised team ensuring that the day-to-day running of the site is efficient, compliant and well supported.

We are now looking for an Office Administrator to join our team and work closely with the Quarry Manager, supporting the administration and coordination of the quarry office and wider site operation.

This is a varied and hands-on role that will see you taking responsibility for a wide range of administrative, purchasing, compliance and site-support activities.

You will be a key point of contact for the site office, ensuring that essential records, processes and documentation are kept accurate and up to date. You will work closely with the Quarry Manager and site teams, helping to ensure the smooth and efficient day-to-day running of the operation.

• Provide effective administrative support to the Quarry Manager and site team.
• Use Microsoft Word, Excel and internal systems to maintain accurate records and information.
• Raise and receipt purchase orders.
• Manage and resolve invoice queries, working with relevant internal teams and suppliers.
• Purchase goods and services required for the site and process payments by company card.
• Support the month-end process by monitoring and tracking monthly expenditure against forecasted costs.
• Monitor PPE stock levels and arrange replenishment when required.
• Maintain accurate holiday and sickness records for site employees.
• Manage and coordinate training requirements for site employees.
• Arrange and monitor Legionella testing requirements.
• Monitor equipment calibration schedules and arrange calibration when required.
• Record operative hours and submit monthly overtime information.
• Monitor diesel usage and arrange replenishment orders.
• Review, maintain and update site HSEQ records and documentation.
• Ensure site administration is completed accurately, efficiently and in line with company procedures.

We are looking for an organised and proactive administrator who enjoys working in a busy operational environment.

You will be comfortable managing multiple priorities, working with different teams and taking ownership of important administrative processes. Attention to detail is essential, as is the ability to work confidently with numbers, systems and documentation.

The Ideal Candidate Will Have

• Previous experience in an administrative, office or site-support role.
• Strong computer skills, particularly in Microsoft Word and Excel.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• The ability to manage competing priorities and meet deadlines.
• Good communication skills and the confidence to work with colleagues, suppliers and contractors.
• A proactive approach and the ability to work independently.
• Experience of working in a quarry, manufacturing, construction or other operational environment would be advantageous, but is not essential.

We are committed to building a diverse environment and are proud to be an equal opportunity employer. You will receive consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, disability or age.