Offshore Wind Site Admin & Document Controller

NES Fircroft; Greater Lincolnshire; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

12-month contract

Grimsby-based role

Dynamic and collaborative working env.

Job summary

NES Fircroft seeks a Site Administrator / Document Controller for an offshore wind operations facility in Grimsby on a 12-month contract. The role combines 75% site administration with 25% document control to support a busy project team and ensure document management and compliance standards are met.

You will coordinate travel, meetings, and communications, manage filing and PO tracking, and provide guidance on document workflows while supporting project teams and contractors across the

Qualifications

• Significant experience in a Document Controller or Site Administrator role.
• Experience supporting large engineering, construction, infrastructure or energy projects.
• Knowledge of document management processes and best practices.
• Experience using EDMS.
• Proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Access and SharePoint.
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder management abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced project environment.
• Proactive, service-focused and team-oriented approach.

Responsibilities

• Site Administration (75%): provide general administrative and secretarial support to the site team.
• Arrange travel, accommodation, meeting rooms and team events.
• Welcome visitors, manage incoming calls and enquiries; coordinate comms across departments.
• Raise and track purchase orders; support team requisitioning activities.
• Coordinate meetings, prepare agendas and record minutes; organise team workshops and events.
• Support training coordination for ~48 personnel; undertake ad hoc duties.
• Document Control (25%): support document management within the O&M team.
• Assist with document workflow processes and traceability throughout the lifecycle.
• Ensure documentation is stored, retrievable and compliant with procedures.
• Distribute documents per distribution requirements; verify with contractors and suppliers.
• Provide training on document management systems and processes; support close-out reporting.

Skills

Organisational skills

Communication

Stakeholder management

Multitasking

Team-oriented

Proactive service-focused

Tools

EDMS

Microsoft Office (Outlook, Word, Excel, PowerPoint, Access)

SharePoint

Job description

NES Fircroft seeks a Site Administrator / Document Controller for an offshore wind operations facility in Grimsby on a 12-month contract. The role combines 75% site administration with 25% document control to support a busy project team and ensure document management and compliance standards are met.

You will coordinate travel, meetings, and communications, manage filing and PO tracking, and provide guidance on document workflows while supporting project teams and contractors across the