Site Administrator and Document Controller Technical, Design, Engineering & Document Control · Beaconsfield

Size Group; Beaconsfield; Remote; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive Salary

Auto enrolment to pension scheme

Private medical insurance

Income protection insurance

26 days annual leave

Travel expenses for site-based staff

Job summary

Size Group is seeking a Site Administrator and Document Controller to join our team on a permanent, full-time basis. You will manage the document systems and quality processes across projects, acting as a super-user for Viewpoint and Procore to ensure accurate information is distributed on time.

You will support site managers, coordinate workflows, training, and QA of operation and maintenance manuals, while maintaining safety documentation and compliance across the project.

Qualifications

• Extensive knowledge and experience of Viewpoint and Procore.
• Willing to work onsite, 5-days a week.
• Process-driven approach with strong documentation discipline.
• Experience working with document and contract management software.
• Excellent IT skills and strong interpersonal/communication abilities.
• Good time management and organisational skills.
• Experience on BIM Level 2 projects (desirable).
• Knowledge of ISO-19650.
• CSCS card (we can help you obtain).

Responsibilities

• Manage document systems and quality processes across projects.
• Be the super-user for Viewpoint and Procore to ensure accurate information is distributed on time.
• Undertake thorough document quality checks and register receipt, upload and distribution of project documentation.
• Develop workflows with design managers, including approval, implementation and monitoring of contract administration functions.
• Provide training and guidance on document control systems.
• Oversee collation and QA of operating and maintenance manuals across the project.
• Coordinate meetings and resolve on-site queries.
• Maintain safety documentation and conduct regular compliance checks.

Skills

Viewpoint

Procore

Document management

IT skills

Communication

Time management

Education

CSCS card

ISO-19650 knowledge

Tools

Viewpoint

Procore

Document management software

Job description

Who is Size Group?

Launched in 2009 as a small construction venture between two friends, Size Group brings together the vital elements of property from the construction of luxury buildings through to the maintenance and management of a property portfolio.

We now seek a Site Administrator and Document Controller to join our team on a permanent, full-time basis

The Benefits

This is a great opportunity for a Site Administrator and Document Controller with extensive experience in Viewpoint and a construction background to join our forward-thinking and collaborative organisation.

• Competitive Salary
• Auto enrolment to company pension scheme (opt-out option available)
• Private medical insurance
• Income protection insurance
• 26 days annual leave
• Travel expenses for site-based staff

As part of a growing group with ambitious plans, you’ll benefit from strong leadership support, visible career progression, and the chance to help shape the success of our most high-profile projects.

The Culture

At Size Group our values underpin who we are. They form an important benchmark for everyone – collectively and individually. We are:

• Empathetic - People-driven and focused
• Tenacious - Relentless pursuit of the highest standards
• Integrity - Integrity earns trust. Trust builds relationships
• Entrepreneurial - Self-starters that push beyond the obvious

We boast a culture that is focused on training and development, career paths and internal progression. What’s more, we’re committed to our employees and offer a range of benefits to support your lifestyle both in and out of the workplace.

The Role

As a Site Administrator & Document Controller, you will manage the document systems and quality processes, ensuring accurate information is distributed across projects efficiently and on time, whilst supporting the Site Managers in all project related administrative duties. You will be the super-user for Viewpoint and Procore so must have extensive knowledge of both applications and their capabilities.

Following our document management procedures, you will undertake thorough document quality checks and register the receipt, upload and distribution of project documentation.

Working closely with design managers, you will assist with the development of workflows, including the approval, implementation and monitoring of these and other contract administration functions.

Additionally, your role will involve:

• Ensuring the correct security protocols and accessibility to the document management system

• Managing queries from subcontractors
• Providing training and guidance on the use of document control systems
• Overseeing the collation and quality assurance of operation and maintenance manuals across the project
• Coordinating meetings and resolving on-site queries
• Maintaining safety documentation and conducting regular compliance checks
• Working closely with the site team, client and subcontractors to ensure the smooth running of the project

About You

To be considered for the role of Site Administrator and Document Controller you will need to demonstrate:

• Extensive knowledge and experience of Viewpoint and Procore
• Willing to work onsite, 5-days a week
• A thorough and process-driven approach
• A record of working with document and contract management software
• Excellent IT skills
• Fantastic interpersonal and communication skills
• Good time management skills
• Experience working on BIM Level 2 projects (desirable)
• Knowledge of ISO-19650
• A Construction Skills Certification Scheme (CSCS) card (we can help you obtain)

We are unable to offer visa sponsorship for this position. As such we will only consider applications from those who already possess the right to work in the UK.