Document Controller

Reinforced Recruitment LTD; Farnham, Godalming; Hybrid; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Competitive benefits package

Flexible working between home, Farnham

Ownership of document control on major

Work from home available

AI tools in daily workflow

Job summary

Reinforced Recruitment LTD is seeking a Document Controller / Construction Administrator for a high-end residential contractor in Farnham. You will manage drawings, specifications and project documents, maintain registers, and ensure access to current files across office and site teams.

The role offers hybrid working between home, the Farnham office and Godalming site, with training on Smartsheet and Claude to streamline administration and the chance to take ownership on a major project near

Qualifications

• Experience in construction document control or site administration.
• Excellent organisational skills and attention to detail.
• Confident with learning new software and AI tools.
• Familiarity with AI tools and using them in daily work.

Responsibilities

• Manage construction drawings, specifications and project documents.
• Maintain document registers, revision records and filing systems.
• Issue and track information so teams have current documents.
• Use Smartsheet-based document control system.
• Coordinate information between project teams, consultants and subcontractors.
• Monitor outstanding information and follow up with responsible people.
• Support project administration, correspondence and meeting records.
• Visually organise information and use Claude for admin tasks.
• Visit the Godalming site to support the project team.

Skills

Document control

Organisational skills

AI tools familiarity

Claude proficiency

Tools

Smartsheet

Claude

Job description

Document Controller / Construction Administrator - High-End Residential

Location: Farnham, Surrey, with site visits to Godalming

Salary: £40,000-£45,000 per annum, dependent on experience, plus package

Working arrangement: Flexible working between home, Farnham office and project site in Godalming.

A well-established super prime residential main contractor is looking for an organised Document Controller / Construction Administrator to join its team in Farnham.

This is an excellent opportunity for someone with construction document control experience who enjoys keeping projects organised and using technology to improve how information is managed. You will initially support the wider business, with the potential to take responsibility for document control and administration on a large residential project near Godalming.

What's in It for You?

• Salary of £40,000-£45,000, depending on experience
• Competitive benefits package
• Working from home available
• Opportunity to take ownership of document control on a major super prime residential scheme
• High-quality projects close to home, without the daily London commute
• Supportive, professional and sociable working environment
• A business keen to use modern software and AI to improve day-to-day working
• Strong pipeline of secured projects

The Role

As Document Controller / Construction Administrator, you will help ensure project information is accurate, organised and readily available. Working closely with office and site teams, your responsibilities will include:

• Managing construction drawings, specifications and project documents
• Maintaining document registers, revision records and clear filing systems
• Issuing and tracking information so teams have access to current documents
• Using the company's Smartsheet-based document control system
• Coordinating information between project teams, consultants and subcontractors
• Monitoring outstanding information and following up with the relevant people
• Supporting project administration, correspondence and meeting records
• Using Claude and other digital tools to streamline appropriate administration tasks
• Visiting the Godalming project to support the site team

About the Company

The employer is the countryside division of an established luxury residential construction group with nearly 30 years' experience. Based in Farnham, it delivers bespoke private homes across the southern counties, providing a complete service from pre-construction through to finished homes.

Projects include prestigious new-build country houses and the restoration and refurbishment of existing properties, including listed homes. The business works closely with clients, architects and specialist trades, with a strong focus on craftsmanship, attention to detail and high-quality finishes.

About You

To be considered for this Document Controller / Construction Administrator position, you should have:

• Previous document control or site admin experience within construction industry
• Excellent organisational skills and close attention to detail
• Strong computer literacy and confidence learning new software
• Familiarity with AI tools and an interest in using them in your daily work
• The ability to learn the company's Smartsheet system and use Claude effectively
• Confidence communicating with office teams, site staff and external contacts
• A proactive approach and the ability to manage competing priorities
• Easy access to Farnham and Godalming, ideally living in Surrey, Hampshire or West Sussex
• Flexibility to work from the office and visit sites

Previous experience with Smartsheet or Claude would be useful, but the ability to learn quickly is more important.