Document Controller

Michael Taylor Search & Selection Ltd; Gartree; On-site; GBP 26,000 - 42,000; Full time

Benefits offered by this job

On-site training

18-month fixed-term contract

Job summary

Michael Taylor Search & Selection Ltd seeks an organised Document Controller/Project Administrator for an on-site role on a secure construction project in Market Harborough. You will maintain accurate records, manage documentation, and support day-to-day site operations using Viewpoint, Smartways and DataScope with on-site training provided.

Ideal candidates will have prior construction document control or admin experience, a solid understanding of document management processes, and a proactive

Qualifications

• Experience in a construction document control or administrative role.
• Understanding of document management processes and maintaining accurate records.
• Ability to work with digital systems and maintain confidentiality.

Responsibilities

• Receive, upload, file and maintain project documentation across systems.
• Ensure documents are named, stored, and easily accessible.
• Update registers, spreadsheets and tracking logs as required.
• Assist with distribution of documents to teams and departments.
• Monitor incoming/outgoing documentation and follow up on outstanding information.

Skills

Document control

Administrative support

Attention to detail

Organised

Tools

Viewpoint

Smartways

DataScope

Job description

We are seeking an organised and reliable Document Controller or Project Administrator to provide support on a secure construction project in Market Harborough.

This is a role focused on maintaining accurate records, managing documentation and supporting the smooth day to day running of site operations. The successful candidate will work with a range of digital systems and applications to ensure documents are correctly recorded, stored, updated and accessible to the relevant teams.

Previous experience using Viewpoint would be beneficial, although usage will be limited. Experience with other document management systems is an advantage but full onsite training will be provided on the systems used, including Smartways and DataScope.

Key Responsibilities

• Receive, upload, file and maintain project-related documentation using relevant systems.
• Ensure documents are accurately recorded, named, stored and easily accessible.
• Update document registers, spreadsheets and tracking logs as required.
• Assist with the distribution of documents to relevant teams and departments.
• Monitor incoming and outgoing documentation and follow up on outstanding information where necessary.
• Maintain organised electronic filing systems and ensure records are kept up to date.
• Provide general administrative support, including data entry, scanning, photocopying and filing.
• Support the preparation and organisation of reports, forms and other project documentation.
• Liaise with colleagues and site personnel to ensure information is shared accurately and efficiently.
• Follow established document control procedures and maintain confidentiality when handling information.
• Learn and use a variety of internal systems, including Viewpoint, Smartways and DataScope, with training provided on site.

About You

The ideal candidate must have previous experience in a construction document control or administrative role with a good understanding of document management processes and the importance of maintaining accurate records.

What's on Offer?

• An 18-month fixed-term contract.
• Full on-site training on the relevant document management systems and procedures.
• The opportunity to develop experience in document control within an engineering and construction environment