Site Administrator

Highview Power PTY; Tipton; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Private Medical and Dental Insurance

25 days of paid annual leave

Pension scheme enrollment

Season ticket loan

Learning and Development opportunities

Job summary

Highview Power is seeking a Site Administrator to provide administrative, document control and commercial support on a construction project in the United Kingdom. The role focuses on maintaining accurate site records, supporting contract administration, health and safety documentation, and timely, controlled information flow.

Responsibilities include managing site documents, daily reports, RAMS and toolbox records, procurement support, cost record checks and NEC communications.

Qualifications

• Previous experience in a site administration, document control, project administration or commercial support role within construction, infrastructure, engineering or utilities.
• Good understanding of site records, document control processes and construction project administration.
• Awareness of contract administration processes, including early warnings, compensation events, instructions, programmes and communications.
• Strong organisational skills with the ability to maintain accurate records and work to deadlines.
• Confident user of Microsoft Office and project document management systems.
• Good written and verbal communication skills, with the ability to liaise professionally with site teams, subcontractors, suppliers and client representatives.
• High attention to detail, discretion when handling commercial information, and a proactive approach to supporting the site team.

Responsibilities

• Site records and document control: Maintain site records in accordance with the project document management procedure, ensuring drawings, correspondence, registers, permits, instructions, records and controlled documents are filed, updated and readily available to the project team.
• Daily reports and site returns: Prepare, issue and maintain daily site reports, including attendance, labour, plant, staff returns, visitors, deliveries, weather records, progress notes and other records required to support project reporting and Defined Cost substantiation.
• Health, safety and compliance administration: Support the site team by maintaining safety audit records, RAMS registers, toolbox talk records, site inductions, training records, competence records, inspection records and PPE issue records.
• Procurement and purchase order support: Process purchase requisitions and purchase orders, track approvals, maintain procurement records, support goods receipting and liaise with suppliers, subcontractors and internal teams to resolve administrative queries.
• Commercial and cost records: Assist the commercial team by collating, reviewing and checking contractor cost records, plant and labour returns, delivery notes, timesheets, daywork records and supporting evidence required under the NEC contract.
• NEC contract administration support: Support the Project Manager, Site Manager and commercial team with the administration of NEC communications, including maintaining registers for early warnings, compensation events, instructions, programme submissions, notifications, correspondence and action trackers.

Skills

Site administration

Document control

Project administration

Microsoft Office

Communication skills

Tools

Project document management systems

Job description

Job Summary

The Site Administrator provides effective administrative, document control and commercial support to the site team on a construction project. The role is responsible for maintaining accurate site records, supporting contract administration processes, assisting with health and safety documentation, and ensuring information is recorded, filed and communicated in a timely and controlled manner.

Key Responsibilities

Site records and document control: Maintain site records in accordance with the project document management procedure, ensuring drawings, correspondence, registers, permits, instructions, records and controlled documents are filed, updated and readily available to the project team.

Daily reports and site returns: Prepare, issue and maintain daily site reports, including attendance, labour, plant, staff returns, visitors, deliveries, weather records, progress notes and other records required to support project reporting and Defined Cost substantiation.

Health, safety and compliance administration: Support the site team by maintaining safety audit records, RAMS registers, toolbox talk records, site inductions, training records, competence records, inspection records and PPE issue records.

Procurement and purchase order support: Process purchase requisitions and purchase orders, track approvals, maintain procurement records, support goods receipting and liaise with suppliers, subcontractors and internal teams to resolve administrative queries.

Commercial and cost records: Assist the commercial team by collating, reviewing and checking contractor cost records, plant and labour returns, delivery notes, timesheets, daywork records and supporting evidence required under the NEC contract.

NEC contract administration support: Support the Project Manager, Site Manager and commercial team with the administration of NEC communications, including maintaining registers for early warnings, compensation events, instructions, programme submissions, notifications, correspondence and action trackers.

Skills, Experience and Attributes

• Previous experience in a site administration, document control, project administration or commercial support role within construction, infrastructure, engineering or utilities.
• Good understanding of site records, document control processes and construction project administration.
• Awareness of contract administration processes, including early warnings, compensation events, instructions, programmes and communications.
• Strong organisational skills with the ability to maintain accurate records and work to deadlines.
• Confident user of Microsoft Office and project document management systems.
• Good written and verbal communication skills, with the ability to liaise professionally with site teams, subcontractors, suppliers and client representatives.
• High attention to detail, discretion when handling commercial information, and a proactive approach to supporting the site team.

Benefits

• Private Medical and Dental Insurance
• Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts.
• Attractive salary package
• Annual salary review at management's discretion
• 25 days of paid annual leave
• Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
• Season ticket loan available
• Opportunities for Learning and Development