Site Secretary

Bimplus; Acton; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Car allowance (where applicable)

Pension scheme

Private healthcare

EV scheme

Cycle to Work

Eyecare vouchers

25 days annual leave plus bank holiday

Additional birthday leave

Job summary

Bimplus is seeking a proactive Site Secretary / Site Administrator to join a major hyperscale data centre project in Acton. On-site, you will be the central point of contact for the site office, managing administration, reception duties and day-to-day operations while supporting project managers, engineers and visitors.

This role rewards an organised, friendly candidate with strong MS Office skills and the ability to manage multiple tasks in a busy project environment; a construction or site

Qualifications

• Previous experience in an Administration, Office Coordinator, Reception or Site Administrator role.
• Strong Microsoft Office skills (Word, Excel, Outlook and PowerPoint).
• Excellent organisational and communication skills.
• Ability to manage multiple tasks and priorities.
• High attention to detail and accuracy.
• GCSEs (or equivalent), including English and Maths.

Responsibilities

• Welcome visitors and manage the site reception area.
• Provide administrative support to the site management team.
• Manage emails, correspondence and office communications.
• Organise meetings, diaries and meeting room bookings.
• Maintain accurate site records, registers and documentation.
• Support document control and data entry.
• Coordinate office supplies, PPE and stationery.
• Assist with deliveries and office facilities management.
• Support health & safety administration, notice boards and compliance records.
• Build strong relationships with project teams, contractors and visitors.

Skills

Organisational skills

Communication skills

Multitasking

Education

GCSEs including English and Maths

Tools

Microsoft Office

Job description

We are recruiting on behalf of a leading specialist contractor delivering major projects across the data centre, critical infrastructure and energy sectors. This is an excellent opportunity for an organised and proactive Site Secretary / Site Administrator to join a major hyperscale data centre project in Acton. You'll play a key role in supporting the site team, ensuring the office runs efficiently while providing first-class administrative support to project managers, engineers and visitors. The Role As Site Secretary, you'll be the central point of contact for the site office, managing administration, reception duties and day-to-day office operations. You'll help keep the project running smoothly by maintaining accurate records, coordinating communications and supporting the wider project team.

Key Responsibilities

• Welcome visitors and manage the site reception area.
• Provide administrative support to the site management team.
• Manage emails, correspondence and office communications.
• Organise meetings, diaries and meeting room bookings.
• Maintain accurate site records, registers and documentation.
• Support document control and data entry.
• Coordinate office supplies, PPE and stationery.
• Assist with deliveries and office facilities management.
• Support health & safety administration, notice boards and compliance records.
• Build strong relationships with project teams, contractors and visitors.

About You

We're looking for someone who is organised, friendly and enjoys working in a busy project environment.

Essential:

• Previous experience in an Administration, Office Coordinator, Reception or Site Administrator role.
• Strong Microsoft Office skills (Word, Excel, Outlook and PowerPoint).
• Excellent organisational and communication skills.
• Ability to manage multiple tasks and priorities.
• High attention to detail and accuracy.
• GCSEs (or equivalent), including English and Maths.

Desirable:

• Previous experience within construction, engineering or a project environment.
• Business Administration qualification.
• First Aid at Work or Fire Marshal training.
• Experience supporting busy site or project teams.

Benefits

• Competitive salary.
• Car allowance (where applicable).
• Competitive pension scheme.
• Private healthcare and healthcare cash plan.
• Electric vehicle scheme.
• Cycle to Work scheme.
• Eyecare vouchers.
• 25 days annual leave plus bank holidays.
• Additional birthday leave.

Long-term career opportunities with a growing and well-established contractor