Site Administrator

AE Partners; Leiston; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Salary Sacrifice Pension Scheme

Enhanced Sick Pay

Income Protection

Private Medical Insurance

Job summary

AE Partners is seeking a proactive Site Administrator for a 12-month fixed-term contract at our Leiston site in the United Kingdom. The role covers onboarding, documentation control and coordinating with the site management and training teams.

You will support visitors, staff travel arrangements and HSE documentation, while assisting with audits, data input and general office duties. A strong MS Office skill set and attention to detail are essential.

Qualifications

• Proficiency in Microsoft Word, Excel and Outlook.
• Familiarity with document control systems such as Business Collaborator or PIM.
• Strong organisational and time management skills.
• Attention to detail and accuracy in records and reports.
• Team player who can also work independently.
• Proactive and able to learn quickly.

Responsibilities

• Support onboarding of employees and visitors.
• Assist with accommodation bookings and travel arrangements.
• Maintain health & safety documentation and compliance records.
• Support audits and site inspections with reporting.
• Manage contractor accreditations and HSE documentation.
• Maintain office notice boards and training schedules.
• Coordinate with training and competency teams for site operatives.
• Order office supplies and handle general administration.
• Input data from site activities into reports and records.
• Contribute to process improvements in administration.

Skills

MS Office

Document control

Time management

Attention to detail

Team collaboration

Communication skills

Tools

Business Collaborator

PIM

Job description

Site Administrator - 12 month Fixed Term Contract

What You'll Be Doing

Undertake a full range of administrative duties to ensure an efficient service is delivered. To include:

• Supporting the onboarding of employees
• Assisting visitors with the necessary requirements
• Supporting staff with accommodation bookings and travel as required
• Organising and supporting with documentation including health & safety documentation, compliance record and project H&S files
• Audits & Reporting: Assist with internal/external audits, site inspections and regular compliance reporting.
• Compliance & Accreditations: Maintain contractor accreditations and certifications while ensuring all projects meet under HSE legislation
• Maintain and update office notice boards with relevant information
• Co-ordinate with the internal training and competency team and relay training course requirements to site operatives
• Maintain site registers for briefing attendance / H&S inductions if required
• Act as the first point of call for the client's Office Administrator
• Responsible for ordering and distribution of Personal Protective Equipment for site team
• Perform general office duties such as ordering office supplies
• Data input from site activities to reports and records
• Coordination with Site Management and Resources Team regarding staff and operative training schedule
• General administration e.g photocopying, scanning, booking meeting rooms and filing
• Ordering office supplies and stock check
• Supporting Project Manager and Engineers with report writing/collection of data
• Play an active part in the continuous improvement of administration processes and duties.
• Any other tasks as required

What We’re Looking For

The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.

• A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
• Knowledge of document control systems preferable - Business Collaborator, PIM etc
• Strong organisational, time management and workload prioritisation skills.
• Attention to detail and accuracy.
• Work well within a team environment but also capable of working without supervision.
• Enthusiastic and proactive with a willingness to learn.
• Work well under pressure
• Experience of office administration in a busy site office with a good knowledge and understanding of Administration duties.
• Excellent communication skills with the ability to quickly establish and maintain strong relationships across all levels.
• To be resilient with a positive and confident approach.

As well as being part one of the largest specialist geotechnical contractor and working in a collaborative environment, we offer:

• Salary Sacrifice Pension Scheme (min. 5% company contribution)
• Enhanced Sick Pay (after probation)
• Income Protection, Private Medical Insurance and Life Assurance
• Employee Assistance Programme
• 25-days annual leave + Bank Holidays per year (increasing with service)
• Option to purchase additional annual leave
• Paid annual professional memberships
• Volunteering days
• Professional growth and development