On-Site Facilities Administrator & Coordination

VIVO Defence Services; Coningsby; On-site; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Hybrid working discussions

Disability Confident Leader

Job summary

VIVO Defence Services is seeking an organised Administrator to join the RAF Coningsby site. You will support the delivery of essential facilities and estate management, ensuring accurate data, supplier accountability, and smooth day-to-day operations.

You will coordinate with the Built Estate Manager, operations teams and MOD personnel, maintaining records, monitoring tasks, and producing reports. A proactive, detail-oriented mindset and strong communication are essential.

Qualifications

• Experience in an administrative or coordination role.
• Experience using CAFM systems desirable.
• Strong IT skills in Excel and Word.
• Ability to manage competing priorities and stay composed under pressure.
• Excellent communication with colleagues, suppliers, contractors and MOD personnel.

Responsibilities

• Provide essential administrative and coordination support to the site team.
• Monitor tasks and update records to ensure timely delivery of duties.
• Arrange meetings, facilities, access and minutes for management meetings.
• Manage BPSS paperwork and purchase orders.
• Produce and maintain reports using Excel, Maximo, and other IT systems.

Skills

Administrative coordination

Microsoft Excel

Microsoft Word

Data analysis

Stakeholder communication

Prioritisation under pressure

Tools

CAFM system

Job description

VIVO Defence Services is seeking an organised Administrator to join the RAF Coningsby site. You will support the delivery of essential facilities and estate management, ensuring accurate data, supplier accountability, and smooth day-to-day operations.

You will coordinate with the Built Estate Manager, operations teams and MOD personnel, maintaining records, monitoring tasks, and producing reports. A proactive, detail-oriented mindset and strong communication are essential.