Service Delivery Co-ordinator

Airco Refrigeration and Air Conditioning Ltd; Watford; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Enhanced Holidays

Birthday Day off

Long Service Awards

Enhanced Sick Pay

Cycle-to-work Scheme

Referral Scheme

Health Cash Plans

Performance bonus Scheme

Performance bonus

Job summary

A leading HVAC company based in Watford is seeking a Service Delivery Coordinator to manage and oversee scheduling for maintenance tasks. The ideal candidate will have over two years of experience in a similar role, excellent IT skills including Microsoft Excel, and the ability to multitask effectively. This role involves coordinating client needs and ensuring compliance with service agreements, while maintaining a high level of organization and detail. The position offers competitive salary and benefits including performance bonus schemes.

Qualifications

• Over two years of experience in a similar role, ideally within the HVAC/Gas industry.
• Proven experience in managing your own workload and adjusting priorities as needed.
• Ability to work to tight deadlines ensuring all KPIs are met.
• Able to work independently and as part of a team.

Responsibilities

• Coordinate with clients for scheduling maintenance and works.
• Prepare and compile detailed quotes for HVAC services.
• Allocate works to engineers and track progress.
• Maintain asset registers and ensure accurate data.
• Manage compliance certifications and internal systems.
• Monitor progress and update client KPIs; adapt schedules as needed.
• Upload reports and ensure compliance in client portals and internal systems.
• Maintain and verify asset registers with up-to-date data.
• Review completed work and resolve discrepancies with relevant parties.
• Raise and track purchase orders and uplifts through internal systems.

Skills

Excellent IT skills including Microsoft Excel

Strong organisational skills

Attention to detail

Ability to build relationships

Multitasking ability

Tools

In-house systems

Job description

Salary. Commensurate with education and experience

Overview

We are seeking a Service Delivery Coordinator who will be responsible for coordinating and overseeing the scheduling of routine maintenance works, ensuring alignment with our contractual agreements and client requirements. This role involves close coordination with clients, internal teams, and engineers to ensure seamless execution of maintenance tasks while meeting service level agreements and deadlines.

Location:Watford

Benefits: Enhanced Holidays, Birthday Day off, Long Service Awards, Enhanced Sick Pay, Cycle-to-work Scheme, Referral Scheme, Home Support, Health Cash Plans and performance bonus Scheme

What will you do….

• Coordinate with clients to schedule Planned Preventative Maintenance (PPM), remedial and reactive works, ensuring alignment with their availability.
• Prepare and compile comprehensive and detailed quotes for HVAC services
• Organise and oversee all site requirements, including access equipment, components, and necessary logistics.
• Prepare and coordinate RAMS (Risk Assessment Method Statements) for both clients and engineers, ensuring all safety and operational measures are in place.
• Allocate works to designated engineers, coordinating their schedules to meet deadlines.
• Monitor and track the progress of works to ensure completion within client KPIs, regularly updating schedules as needed.
• Following engineer attendance, manage the task status, upload all relevant reports, and process through in-house systems and client portals.
• Maintain and manage asset registers, ensuring all data is updated and accurate.
• Review completed work reports to identify discrepancies or queries and coordinate with the relevant parties to resolve them.
• Upload reports, ensuring compliance with both internal standards and client requirements within agreed KPIs.
• Raise and track purchase order requests and uplifts through internal systems and client portals.
• Upon work completion, produce and upload compliance certifications to internal systems and client portals, ensuring adherence to regulatory requirements.
• Ensure all tasks related to client portals are completed promptly to prevent delays in payments.
• Regularly review the quotation tracker and liaise with internal parties to ensure all deadlines are met and client-specific KPIs are maintained.
• Effectively prioritise and manage multiple tasks in a fast-paced environment.
• Maintain high levels of organisation.
• Take ownership of workload, demonstrating the ability to work independently and as part of a team.
• Carryout any additional duties when required.

Who are we looking for….

• Over two years of experience in a similar role, ideally within the HVAC/Gas industry
• Excellent IT skills including Microsoft Excel. The ability to transition between multiple inhouse systems and client portals (following training)
• Strong organisational skills with the ability to multitask and manage competing priorities
• Proven experience in managing your own workload and adjusting priorities as needed.
• Self-motivated and able to work using own initiative, ensuring high productivity and efficiency.
• You will be a highly organised individual who can demonstrate priorising your own workload
• An individual with a high level of attention to detail, ensuring all information captured is accurate and up to date at all times
• You will be able to build internal and external relationships, you will feel comfortable working within a team, but have the strength of conviction to ensure your clients requirements are prioritised
• An ability to work to tight deadline and quick turnaround times, ensuring all KPI’s are met
• An individual who has the ability to continuously review working practices, looking for improvements which will bring efficiencies and increase productivity

The Package

• Competitive Salary & Performance Bonus Scheme
• Training and Continuous Professional Development
• Opportunities to progress within the business
• Long Service Rewards & Birthday off on us