Service Coordinator

Pertemps TM; Southend-on-Sea; On-site; GBP 32,000 - 35,000; Full time

Job summary

A leading mechanical engineering company seeks a Service Coordinator for their Beckton office in London. The role is essential for managing maintenance services, ensuring compliance with regulations, and providing excellent customer service. Candidates should have at least 5 years of industry experience, proficiency in Microsoft Office, and strong communication skills.

Benefits

25 days holiday

Pension scheme

Private healthcare after qualifying period

Qualifications

• Minimum of 5 years of industry experience.
• Proficiency in Microsoft Office.

Responsibilities

• Assist in execution of maintenance contracts and schedule work.
• Act as the primary point of contact for clients and engineers.
• Review reports, prepare quotations, and maintain documentation.

Skills

Customer Service

Communication

Coordination

Tools

Microsoft Office

Job description

Service Coordinator – Beckton, London - £32/35k

My client is a mechanical engineering company with over 50 years of experience, providing mechanical services to a diverse range of clients throughout London and the home counties.

They now require a Helpdesk Coordinator to join their busy East London office in Beckton.

Main Purpose of the Role

To support the delivery of a high-quality, customer-focused maintenance service, ensuring the efficient execution of planned, cyclical, and reactive maintenance programs. The role ensures compliance with current legislation, including health and safety regulations, while providing feedback to the Maintenance & Technical Managers on efficiency, issues, and potential improvements. The Maintenance Coordinator also plays a key role in achieving company objectives within the Business Management System and upholding company policies and best practices.

Key Responsibilities

• Contract Management & Scheduling
  • Assist the Maintenance Manager in ensuring smooth and efficient execution of maintenance contracts while meeting all customer requirements.
  • Schedule and coordinate planned maintenance work, issuing clear and detailed instructions to engineers and arranging site attendance with clients.
  • Allocate and manage reactive maintenance work, ensuring timely responses and clear communication with engineers and clients.
  • Organise emergency call-outs, providing engineers with as much relevant information as possible.
• Communication & Coordination
  • Act as the primary point of contact for clients, engineers, suppliers, and subcontractors, ensuring prompt and effective responses to queries.
  • Liaise with customers and suppliers to maintain strong working relationships and high levels of customer service.
  • Provide reports and supporting documentation to clients as required.
• Administrative & Compliance Responsibilities
  • Raise job orders and procure necessary materials.
  • Review engineers’ reports and allocate for invoicing or prepare quotations where required.
  • Prepare Risk Assessments and Method Statements (RAMS).
  • Raise and manage client work permits and site permits.
  • Maintain an organized electronic filing system that allows easy retrieval of documentation, adhering to established systems.
  • Handle general administrative tasks related to maintenance operations.

Job Knowledge, Qualifications & Experience

• Minimum of 5 years of industry experience.
• Proficiency in Microsoft Office.

Skills & Abilities

• Strong commitment to high standards of customer service and continuous service improvement.
• Ability to develop and maintain effective working relationships with colleagues and stakeholders.
• Excellent communication skills (verbal, written, and computer literacy).
• Positive and proactive attitude.

Package

• £32/35k depending on experience
• Monday to Friday, 8 am to 5 pm, office-based
• 25 days holiday
• Pension scheme
• Private healthcare after qualifying period