Service Administrator

HVAC Recruitment Limited; High Wycombe; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Competitive salary up to £35,000 (dep.

23 days annual leave + bank holidays

Contributory pension scheme

Free on-site parking

Company events

Job summary

HVAC Recruitment Limited is seeking a proactive Service Administrator in High Wycombe (HP13). Working Mon-Fri 8am-5pm, you will support service delivery, coordinate subcontractors, and maintain admin processes to support engineering and FM services across the UK.

The role offers a competitive salary up to £35,000, 23 days’ annual leave plus bank holidays, contributory pension, free on-site parking, and opportunities for career development within a well-established organisation.

Qualifications

• Experience using CAFM systems and understanding FM operations.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities.
• Experience with financial administration and subcontractor coordination.
• Proactive, flexible, and team-oriented approach.

Responsibilities

• Act as a key point of contact for clients, ensuring excellent communication and service.
• Support financial processes, including invoicing and reporting.
• Coordinate subcontractors, including scheduling, performance monitoring, and compliance.
• Provide administrative and operational support to the wider team.
• Contribute to the efficient delivery of high-quality engineering and maintenance services.

Skills

CAFM systems

FM operations

Organisational skills

Attention to detail

Multitasking

Financial administration

Subcontractor coordination

Team-oriented approach

Tools

CAFM software

Job description

Service Administrator

High Wycombe (HP13)

Mon-Fri / 8am-5pm

Salary up to £35,000

We’re seeking a proactive and organised Service Administrator to join a leading engineering and facilities services provider based in High Wycombe. This is an excellent opportunity to play a key role in supporting the delivery of essential engineering and maintenance services to clients across the UK.

About the Role

As a Service Administrator, you’ll be at the heart of operations—supporting service delivery, coordinating subcontractors, and ensuring smooth day-to-day administrative processes. This is a varied role combining administration, client interaction, and operational coordination.

About You

• Are confident using CAFM systems and understand FM operations
• Have strong organisational skills with excellent attention to detail
• Can manage multiple tasks and priorities effectively
• Have experience with financial administration and subcontractor coordination
• Demonstrate a proactive, flexible, and team-oriented approach

Key Responsibilities

• Act as a key point of contact for clients, ensuring excellent communication and service
• Support financial processes, including invoicing and reporting
• Coordinate subcontractors, including scheduling, performance monitoring, and compliance
• Provide administrative and operational support to the wider team
• Contribute to the efficient delivery of high-quality engineering and maintenance services

Benefits

• Competitive salary up to £35,000 (depending on experience)
• 23 days annual leave plus bank holidays
• Contributory pension scheme
• Free on-site parking
• Company events and a supportive team environment
• Opportunities for career development within a well-established organisation

If you enjoy a role that blends administration with operational coordination and have experience supporting engineering, maintenance, or FM teams, we’d love to hear from you