Construction Site Admin & Documentation Coordinator

Fawkes and Reece; Millom; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Weekly pay

Job summary

Fawkes & Reece are seeking a Site Administrator to start ASAP on a contract basis for a client in Millom. You will handle site administration, maintain documentation, and support the Site Manager and project team to ensure smooth site operations.

Responsibilities include arranging visitors, logging records, managing diaries, producing minutes, and tracking training and grants. Prior construction admin experience and strong organizational skills are essential for this role.

Qualifications

• Previous experience in an administration role.
• Previous experience in construction.
• Strong organisational skills.
• Excellent communication and customer service abilities.
• Confident in using PCs and systems.
• Attention to detail and problem-solving skills.

Responsibilities

• Collating and maintaining site-based information, including workforce records, project documentation, reports, and attendance data.
• Booking visitors, clients, contractors, and suppliers onto site and ensuring all visitor records are accurately maintained.
• Administering site documentation prior to visitor arrival, including issuing visitor forms, access requests, site induction information, and ensuring all required paperwork is completed and approved.
• Managing diaries and schedules for site management, coordinating meetings, appointments, and site visits.
• Taking and distributing meeting minutes as required, ensuring actions are recorded and communicated to relevant stakeholders.
• Tracking BioSite records, including monitoring workforce attendance, site access, and compliance requirements.
• Monitoring and maintaining training records, ensuring operatives and staff hold the required certifications and qualifications and highlighting expiring training for renewal.
• Processing and tracking IT request forms, coordinating with the IT department to ensure equipment, access, and system requests are completed in a timely manner.
• Maintaining accurate filing systems for site documentation and ensuring records are up to date and readily accessible.
• Providing general administrative support to the Site Manager and project team to facilitate the successful delivery of site operations.

Skills

Administrative experience

Construction experience

Organisational skills

Communication skills

PC/system proficiency

Tools

Microsoft Office

Job description

Fawkes & Reece are seeking a Site Administrator to start ASAP on a contract basis for a client in Millom. You will handle site administration, maintain documentation, and support the Site Manager and project team to ensure smooth site operations.

Responsibilities include arranging visitors, logging records, managing diaries, producing minutes, and tracking training and grants. Prior construction admin experience and strong organizational skills are essential for this role.