Senior Site Admin & Document Control Lead

Airswift; Padeswood; On-site; GBP 32,000 - 42,000; Full time

Job summary

Airswift is recruiting a Senior Site Co-ordinator to support day-to-day operations on a busy construction site in Wales. Based at Padeswood, you will handle site administration, document control and coordination across site teams, contractors and head office to maintain efficient project delivery.

The role focuses on maintaining site records, inductions, diary management, IT requests and onboarding of personnel, with a Monday–Friday schedule and a 12‑month contract. Sponsorship is not provided.

Qualifications

• Proven experience in a site office administration role.
• Experience within construction, engineering or infrastructure projects.
• Experience working in a fast-paced site environment.
• Experience with document control systems and administrative processes.

Responsibilities

• Provide comprehensive administrative support to the Project Manager and wider site team.
• Act as the first point of contact for visitors, contractors and external stakeholders.
• Maintain site records, logs and registers, including personnel inductions and attendance.
• Coordinate meetings, site briefings and diary management for key stakeholders.
• Support site employees with training needs and help ensure e-learning is completed.
• Manage on-site administrative duties including IT requests, support tickets, PPE or clothing provisions and office space coordination.
• Ensure the site office remains fully operational, including supplies, equipment and facilities.
• Manage office consumables and coordinate IT and telecoms support where required.
• Support onboarding for new site personnel and contractors.
• Assist with travel requests and travel coordination for the project team.
• Manage and maintain accurate project documentation in line with company procedures.
• Ensure drawings, reports, permits and technical documents are correctly filed and version-controlled.
• Distribute updated project documentation to internal and external stakeholders.
• Support audits by maintaining document compliance and accessibility.
• Assist with administration of health and safety documentation, including inductions and training records.
• Maintain incident logs, permits and compliance documentation.
• Support site audits and help ensure records meet regulatory and company standards.
• Raise purchase orders and track deliveries to site.
• Process invoices and liaise with finance teams where required.
• Maintain records of site costs and administrative budgets.

Skills

Organisational skills

Multitasking

Communication

Tools

Microsoft Office

Job description

Airswift is recruiting a Senior Site Co-ordinator to support day-to-day operations on a busy construction site in Wales. Based at Padeswood, you will handle site administration, document control and coordination across site teams, contractors and head office to maintain efficient project delivery.

The role focuses on maintaining site records, inductions, diary management, IT requests and onboarding of personnel, with a Monday–Friday schedule and a 12‑month contract. Sponsorship is not provided.