Senior School Office Administrator - Primary

Marchant Recruitment; Basingstoke; On-site; GBP 23,000 - 27,000; Full time

Job summary

Marchant Recruitment is assisting a welcoming primary school in Basingstoke to recruit a proactive Senior Administrator. You will take ownership of day-to-day office operations, support pupils, staff and families, and act as a confident first point of contact for parents and visitors.

Working closely with the Headteacher and senior leaders, you will maintain accurate records, manage calendars, prepare documents, and help organise events while upholding safeguarding and professional standards in

Qualifications

• Previous experience in a senior administrative, school office or office coordination role.
• Excellent organisational skills and the ability to prioritise competing demands.
• Strong written and verbal communication skills.
• Confidence using Microsoft Office, email, spreadsheets, databases and administrative systems.
• Exceptional attention to detail and a commitment to accurate record keeping.
• The ability to handle sensitive information with discretion and professionalism.
• A friendly, approachable manner when dealing with parents, pupils, colleagues and visitors.
• The confidence to work independently, use initiative and resolve routine issues.
• The ability to maintain professional boundaries and communicate effectively in difficult situations.
• A flexible attitude and a willingness to support colleagues when priorities change.
• A commitment to safeguarding, confidentiality and the wellbeing of children.

Responsibilities

• Overseeing day-to-day administrative activities and ensuring office systems run efficiently.
• Managing correspondence, telephone enquiries, emails and general communications.
• Preparing letters, reports, meeting papers, presentations and other school documentation.
• Maintaining accurate filing systems, databases and confidential records.
• Coordinating appointments, meetings, calendars and administrative deadlines.
• Supporting the organisation of school events, trips, meetings and other activities.
• Welcoming parents, carers, visitors and external professionals in a friendly and professional manner.
• Responding to enquiries promptly and directing questions to the appropriate staff member.
• Communicating information clearly and sensitively, including handling confidential matters.
• Supporting communication between families, teachers, school leaders and external organisations.
• Helping ensure parents and carers receive accurate and timely information.

Skills

Organisational skills

Communication skills

Attention to detail

Discretion and professionalism

Independent working

Time management

Calm under pressure

Tools

Microsoft Office

School MIS systems (e.g., Arbor, SIMS)

Job description

Marchant Recruitment is assisting a welcoming primary school in Basingstoke to recruit a proactive Senior Administrator. You will take ownership of day-to-day office operations, support pupils, staff and families, and act as a confident first point of contact for parents and visitors.

Working closely with the Headteacher and senior leaders, you will maintain accurate records, manage calendars, prepare documents, and help organise events while upholding safeguarding and professional standards in