Senior Records & Documentation Lead

LNT Construction; Garforth; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Free on-site gym

Free breakfast

Social events

Company pension scheme

Opportunity to purchase additional ann

Annual pay review

23 days holiday + bank holidays

Job summary

LNT Construction is seeking a Senior Records Administrator to provide high-quality administrative and records support across the business, ensuring information is accurate, complete and easy to access. The role includes data analysis for accommodation losses, management of O&M Manuals and supporting the rollout of a new Document Management System.

As a senior team member, you will guide the Records Administration team, maintain audit trails, and help improve processes.

Qualifications

• Strong administrative and organisational skills, ideally gained within a busy environment.
• Excellent attention to detail and accuracy.
• Strong analytical skills and the ability to present information clearly.
• Good working knowledge of Microsoft Office, particularly Excel, Word, PowerPoint and Outlook.
• Strong document formatting and presentation skills.
• The ability to manage multiple priorities and meet deadlines.
• Confidence in following up outstanding information and seeing tasks through to completion.
• Strong written and verbal communication skills.
• The ability to take clear and accurate meeting minutes.
• A proactive approach to problem solving and process improvement.
• The ability to work independently while supporting the wider team.
• A professional and confident approach when dealing with internal and external stakeholders.
• Previous experience in document management, document control, construction administration or O&M Manuals would be beneficial.

Responsibilities

• Collect, analyse and present data relating to employee accommodation losses.
• Investigate losses and collate relevant supporting information.
• Identify trends, recurring issues and areas of concern.
• Work with colleagues and departments to resolve missing information or discrepancies.
• Prepare clear and accurate information for management review.
• Maintain appropriate records and a clear audit trail.
• An initial key project will be to support the Administration Manager with the implementation of a new DMS.
• Assisting with the preparation and delivery of the project.
• Reviewing and reformatting existing company documentation.
• Organising and preparing documents for migration to the new system.
• Providing administrative support throughout implementation and transition.
• Request, chase and compile information and documentation required for Client O&M Manuals.
• Liaise with internal teams, subcontractors and suppliers to obtain outstanding information.
• Review documentation for completeness and accuracy.
• Maintain clear records of information received and outstanding.
• Support the completion and issue of O&M Manuals within required timescales.

Skills

Administrative skills

Organisational skills

Attention to detail

Analytical skills

MS Office

Meeting minutes

Communication skills

Multitasking

Problem solving

Independent worker

Stakeholder management

Job description

LNT Construction is seeking a Senior Records Administrator to provide high-quality administrative and records support across the business, ensuring information is accurate, complete and easy to access. The role includes data analysis for accommodation losses, management of O&M Manuals and supporting the rollout of a new Document Management System.

As a senior team member, you will guide the Records Administration team, maintain audit trails, and help improve processes.