Records Administrator | Detail‑Driven & Data‑Smart

LNT Construction; Garforth; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Free on-site gym

Free breakfast

Social events

Company pension scheme

Annual pay review

Additional annual leave

Discretionary Bonus Scheme payableTwic

Job summary

LNT Construction is seeking a Records Administrator to provide administrative and records support across the company, ensuring documentation is accurate, organised and accessible. The role includes assisting with Client O&M Manuals, arranging employee accommodation and maintaining company records.

Working with the Administration Manager and Records team, you will help manage workloads, meet deadlines, and deliver a consistent service.

Qualifications

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Clear written and verbal communication skills.
• The ability to organise and prioritise multiple tasks.
• Confidence in following up outstanding information and seeing tasks through to completion.
• Professional approach when dealing with colleagues, suppliers, subcontractors and other stakeholders.
• The ability to work independently and as part of a team.
• Experience in administration or records management would be beneficial.

Responsibilities

• Request, chase and compile information and documentation required for Client O&M Manuals.
• Liaise with internal teams, subcontractors and suppliers to obtain outstanding information.
• Review documentation and identify missing or incomplete information.
• Maintain clear records of documents received and outstanding.
• Support the completion of O&M Manuals within required timescales.
• Arrange and manage accommodation bookings for employees.
• Liaise with employees, accommodation providers and colleagues regarding booking requirements.
• Manage amendments, cancellations and accommodation-related enquiries.
• Maintain accurate booking records and communicate arrangements clearly.
• File, organise and archive electronic and physical documentation.
• Maintain accurate and accessible company records.
• Update spreadsheets, databases and other systems as required.
• Complete data entry accurately and on time.
• Retrieve archived documents and information when required.
• Respond to information and documentation requests from colleagues and other stakeholders.
• Locate and provide accurate information within required timescales.
• Take and distribute meeting minutes when required.
• Deal with email and telephone enquiries professionally.
• Provide general administrative support to the department and wider business.
• Handle company information appropriately and maintain confidentiality.
• Work closely with the Records Administration team to manage workloads and priorities.
• Provide support and cover for colleagues when required.
• Communicate priorities, deadlines and outstanding tasks effectively.
• Help the team during busy periods or periods of absence.
• Follow established processes and highlight opportunities for improvement.

Skills

Administrative skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Teamwork

Independence

Confidentiality

Construction knowledge

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

LNT Construction is seeking a Records Administrator to provide administrative and records support across the company, ensuring documentation is accurate, organised and accessible. The role includes assisting with Client O&M Manuals, arranging employee accommodation and maintaining company records.

Working with the Administration Manager and Records team, you will help manage workloads, meet deadlines, and deliver a consistent service.