Records / Admin Assistant

McKinlay Law; Greater London; On-site; GBP 20,000 - 30,000; Full time

Job summary

A respected law firm based in Greater London is seeking a records assistant to support their operations team. The role involves managing records, assisting with office organization, and ensuring compliance with internal procedures. Ideal candidates should be organised, dependable, and comfortable with both physical files and digital systems. Experience in office settings is preferred, but training will be provided. This position offers a solid entry point into a professional environment.

Qualifications

• At least six months’ experience in an office environment.
• Ability to follow procedures consistently and manage routine tasks reliably.
• Experience in a legal or professional services setting is advantageous.

Responsibilities

• Support the firm’s records function and general office operations.
• Assist with preparing files for storage and ensuring accurate records.
• Handle incoming mail and deliveries, and restock supplies.

Skills

Organised

Dependable

Professional communication

Job description

Our client, a well-established law firm in London, is seeking a records assistant to join their operations team. This opportunity would suit someone with at least six months’ experience in an office environment who is organised, dependable, and looking to build their skills within a professional services setting.

The role centres on supporting the firm’s records function while also helping with general office operations where needed. You will assist with preparing files for storage, ensuring items are accurately recorded within internal systems, and helping with periodic checks so materials remain correctly logged and compliant with firm procedures. You will also process requests for files to be retrieved, liaising with storage providers and monitoring requests through to completion.

You will help colleagues locate physical records and provide straightforward guidance on how to request files or follow correct storage and retention practices. Working within established information governance procedures, you will support activities such as file reviews, scanning projects, and authorised destruction processes, and raise any inconsistencies appropriately.

In addition to records work, the role includes supporting the smooth day-to-day running of the office. This could involve preparing meeting rooms, handling incoming mail and deliveries, restocking supplies, and assisting with general office organisation. You may also help report maintenance issues, coordinate contractor visits, and provide extra administrative support during busy periods or firm events.

The firm is looking for someone who works carefully and methodically, communicates in a professional and helpful way, and is comfortable handling both physical files and digital systems. You should be able to follow procedures consistently, manage routine tasks reliably, and contribute positively within a team environment. Experience gained in a legal or professional services setting, familiarity with document or records systems, or an awareness of data protection principles would be advantageous but is not essential. Training will be provided if necessary.

This role offers a solid opportunity to join a respected law firm and gain exposure to administrative operations.

McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.

McKinlay Law is the trading name of McKinlay Recruitment Services Ltd. Registered in England No. 03494294 VAT Reg. No. 707 6713 29.

Where we are?

McKinlay Recruitment Services Ltd.,
26-27 Bedford Square,
London, United Kingdom,
WC1B 3HP