Senior Project Support Officer

Health Education and Improvement Wales; Taffs Well; On-site; GBP 25,000 - 35,000; Full time

Job summary

Health Education and Improvement Wales (HEIW) is seeking an organised project assistant to support the Planning and Performance Team in Wales. You will help plan, monitor and deliver programmes, maintain governance documents and prepare reports using Office tools.

You will build relationships with colleagues and stakeholders, manage workload to meet deadlines, and adapt in a busy environment. Welsh language skills are desirable and funding-based extension is possible.

Responsibilities

• Providing effective project support to help the team deliver its objectives.
• Supporting the planning, monitoring and control of projects and work programmes.
• Maintaining project documentation and governance arrangements, including project plans, change logs and RAID logs.
• Monitoring progress, identifying issues and escalating concerns where appropriate.
• Building positive and effective working relationships with colleagues, managers and stakeholders across different areas of work.
• Planning and prioritising your workload to ensure deadlines are consistently met.
• Supporting multiple managers and areas of work within a small and multidisciplinary team.
• Organising and supporting meetings, including agenda preparation, papers, minute taking and action tracking.
• Preparing and compiling reports and presentations using Microsoft Office applications.
• Using your initiative to work autonomously while also contributing effectively as part of a team.

Job description

Your responsibilities will include:

• Providing effective project support to help the team deliver its objectives.
• Supporting the planning, monitoring and control of projects and work programmes.
• Maintaining project documentation and governance arrangements, including project plans, change logs and RAID logs.
• Monitoring progress, identifying issues and escalating concerns where appropriate.
• Building positive and effective working relationships with colleagues, managers and stakeholders across different areas of work.
• Planning and prioritising your workload to ensure deadlines are consistently met.
• Supporting multiple managers and areas of work within a small and multidisciplinary team.
• Organising and supporting meetings, including agenda preparation, papers, minute taking and action tracking.
• Preparing and compiling reports and presentations using Microsoft Office applications.
• Using your initiative to work autonomously while also contributing effectively as part of a team.

An exciting opportunity has become available in the Planning and Performance Team in HEIW. We're looking for someone who is organised, adaptable and able to remain effective in a demanding environment.

It may be extended or made permanent at the end of that period depending on available funding and business requirement.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.

HEIW's is committed to developing an internal culture of choice.

Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:

• Respect for All in every contact we have with others,
• Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,
• Together as a Team: Working with colleagues across NHS Wales and with partner organisations.

HEIW received the HPMA Award for Employee Engagement in 2019.

What you can expect:

• a corporate induction and 90 day Welcome itinerary,
• compassionate leadership,
• a meaningful values based performance appraisal process,
• the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.

Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?