Senior Project Support Officer

Health Education and Improvement Wales; Nantgarw; Presencial; GBP 26.000 - 34.000; A tiempo parcial

Descripción de la vacante

Health Education and Improvement Wales (HEIW) invites applications for a fixed term/secondment planning and performance role in a busy team. The post is for 9 months, with potential extension dependent on funding. Welsh language ability is desirable, and both Welsh- and English-speaking applicants are welcome.

You will support multiple managers, coordinate meetings, prepare papers and reports, and help govern project plans and documentation in a dynamic NHS Wales setting.

Formación

• Qualification or experience in project planning, monitoring and control.
• Experience working in a demanding/high intensity administrative setting.
• Experience of project management and working in the NHS or public sector.

Responsabilidades

• Provide effective project support to help the team deliver its objectives.
• Support planning, monitoring and control of projects and work programmes.
• Maintain project documentation and governance, including plans and RAID logs.
• Monitor progress and escalate issues as appropriate.
• Build relationships with colleagues, managers and stakeholders across areas.
• Plan and prioritise workload to meet deadlines.
• Organise meetings, prepare agendas and take minutes.
• Prepare reports and presentations using Microsoft Office tools.

Conocimientos

Interpersonal skills

Planning and prioritising workload

Autonomy

Microsoft Office proficiency

Excel

Power BI

Educación

Level 4 qualification in a relevant subject or equivalent experience

Knowledge of project planning, monitoring and control techniques

Herramientas

Microsoft Office

Excel

Power BI

Descripción del empleo

This post is fixed term/secondment for 9 months from start date due to service needs.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

An exciting opportunity has become available in the Planning and Performance Team in HEIW. We're looking for someone who is organised, adaptable and able to remain effective in a demanding environment.

It may be extended or made permanent at the end of that period depending on available funding and business requirement.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

Your responsibilities will include:

Providing effective project support to help the team deliver its objectives.

Supporting the planning, monitoring and control of projects and work programmes.

Maintaining project documentation and governance arrangements, including project plans, change logs and RAID logs.

Monitoring progress, identifying issues and escalating concerns where appropriate.

Building positive and effective working relationships with colleagues, managers and stakeholders across different areas of work.

Planning and prioritising your workload to ensure deadlines are consistently met.

Supporting multiple managers and areas of work within a small and multidisciplinary team.

Organising and supporting meetings, including agenda preparation, papers, minute taking and action tracking.

Preparing and compiling reports and presentations using Microsoft Office applications.

Using your initiative to work autonomously while also contributing effectively as part of a team.

Adapting your approach to different people, priorities, working styles and requirements.

About us

Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.

HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:

• Respect for All in every contact we have with others,
• Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,
• Together as a Team: Working with colleagues across NHS Wales and with partner organisations.

HEIW received the HPMA Award for Employee Engagement in 2019.

What you can expect:

• a corporate induction and 90 day Welcome itinerary,
• a meaningful values based performance appraisal process,
• the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.

Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?

Other

• Developed interpersonal skills with the ability to build relationships at all levels.
• Welsh Speaker (Level 1) or willingness to work towards

Qualifications & Knowledge

• Level 4 qualification in a relevant subject or equivalent experience
• Knowledge of techniques for planning, monitoring, and controlling projects.

Experience

• Experience of working within a demanding/high intensity administrative setting
• Experience of successful team working
• Experience of project management
• Experience of working within the NHS or other public sector body.

Skills and Attributes

• Developed interpersonal skills with the ability to build relationships at all levels.
• Able to plan and prioritise workload in order to meet deadlines and deal effectively with conflicting priorities.
• Ability to work autonomously and equally effective as part of a multidisciplinary team.
• Proficient in use of standard IT packages e.g. Microsoft Office with the ability to master new applications.
• Advanced IT skills in a range of desktop applications e.g., Excel, Power BI

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.