Senior Programme Coordinator, PMO – Hybrid

Raytheon UK; Warminster; Hybrid; GBP 40,000 - 65,000; Full time

Benefits offered by this job

Competitive Benefits

Professional Growth

Inclusive Team

Job summary

Raytheon UK, through the OMNIA Training alliance, seeks a Programme coordination lead to provide comprehensive administrative and PMO support for the Army Collective Training Service programme. You will work with programme leadership, project managers, and industry partners to ensure efficient PMO operations.

You will manage complex diaries, governance forums, stakeholder communications and onboarding activities, while coordinating across multiple teams in a defence environment.

Qualifications

• Excellent organisational, planning and prioritisation skills; ability to manage multiple demands and deadlines.
• Experience managing complex and changing diaries, coordinating schedules across stakeholders/time zones.
• Strong written and verbal communication, engaging with stakeholders at all levels.
• Experience managing correspondence and delegated inboxes with confidentiality.
• Experience coordinating governance forums, meetings, travel, events, and customer engagements; minute-taking and action tracking.
• Attention to detail; maintain accurate documentation and trackers.
• Experience preparing presentations, reports and briefing materials for senior leaders.
• Strong stakeholder management with a collaborative, customer-focused approach.

Responsibilities

• Executive & Programme Support: manage complex diaries, stakeholder communications, travel arrangements, expenses, and activities to enable delivery.
• Correspondence Management: monitor inboxes, prioritise urgent matters, track actions, and follow up with stakeholders.
• Programme Coordination: assist planning and coordination of activities; track actions, deliverables, dependencies and milestones.
• Governance & Meeting Support: coordinate governance forums, reviews, meetings and workshops; prepare agendas, log minutes, track actions.
• Programme Documentation: maintain documentation, registers and trackers; ensure accuracy and compliance.
• Reporting & Communications: assist in producing reports, briefing packs and management information for stakeholders.
• Stakeholder Management: serve as a key contact across Raytheon UK, Omnia Partners and customers; manage communications across teams.
• Collaboration Tools & Administration: maintain SharePoint sites and Teams channels; ensure information is up to date.
• Onboarding & Resource Support: coordinate onboarding, access requests and induction arrangements; ensure smooth integration of new members.
• Visits & Events: coordinate customer engagements, executive visits and events; manage logistics and delivery.
• Programme Operations Support: handle procurement administration, visitor management, facilities requests, catering, invoices and general support.
• Continuous Improvement: identify opportunities to improve administration, reporting, governance and ways of working.

Skills

Organisational skills

Diary management

Communication

Stakeholder management

Meeting coordination

Documentation & reporting

MS 365

Problem solving

SharePoint

Tools

SharePoint

Job description

Raytheon UK, through the OMNIA Training alliance, seeks a Programme coordination lead to provide comprehensive administrative and PMO support for the Army Collective Training Service programme. You will work with programme leadership, project managers, and industry partners to ensure efficient PMO operations.

You will manage complex diaries, governance forums, stakeholder communications and onboarding activities, while coordinating across multiple teams in a defence environment.