Senior Personal Assistant

JR United Kingdom; Slough; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent international family office is looking for a Senior Personal Assistant. The ideal candidate will support high-level personal and professional tasks for tech entrepreneurs, handling everything from complex travel arrangements to managing household staff. This role requires a proactive individual with exceptional organizational skills and a minimum of five years' experience working in high-pressure environments.

Qualifications

• Minimum of 5 years of experience as a personal assistant or executive assistant.
• Proven track record in managing multiple projects simultaneously.
• Ability to remain calm under pressure in fast-paced environments.

Responsibilities

• Managing complex travel arrangements, including itineraries and accommodations.
• Coordinating and organizing private events and high-profile dinners.
• Managing household staff and coordinating maintenance work.

Skills

Critical Thinking

Attention to Detail

Organizational Skills

Adaptability

Interpersonal Skills

Job description

Social network you want to login/join with:

A multi-billion international single family office of prominent tech entrepreneurs, based in London, is seeking a Senior Personal Assistant. The successful candidate will work directly with two entrepreneurs and their families, providing high-level support across a wide range of personal and professional tasks. This role involves managing day-to-day family office operations, ensuring smooth and efficient handling of their diverse projects.

The ideal candidate will be tech-savvy, proactive, and a self-starter with critical thinking skills, excellent attention to detail, and proven experience in a similar role. This person must be highly organized, adaptable, and able to navigate complex, fast-paced environments while maintaining the highest levels of professionalism and discretion.

Responsibilities:

• Managing complex travel arrangements: organizing family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
• Managing calendars, appointments and schedules for the family members.
• Coordinating and organizing private events, high-profile dinners and parties.
• Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
• Managing household staff: scheduling, handling payroll, and addressing any day-to-day issues.
• Managing relationships with suppliers, contractors, and household service providers, and coordinating maintenance work. Helping to track progress and ensure deadlines are met.
• Collaborating closely with the Operations Director on various projects.

Requirements:

• Minimum of 5 years of experience as a personal assistant or executive assistant in a high-pressure environment.
• Demonstrated ability to think critically and systematically to solve complex issues.
• Excellent organizational and multitasking skills, with a proven track record of managing multiple projects simultaneously.
• Ability to remain calm and deliver results swiftly under pressure in a fast-paced, results-oriented environment.
• High level of discretion, confidentiality, and responsibility when handling personal and business matters.
• Flexibility and proactive problem-solving skills, with a "can-do" attitude.
• Exceptional interpersonal skills, able to communicate clearly and effectively at all levels.