Higher Executive Officer - Personal Assistant

Brook Street; Newcastle upon Tyne; Remote; GBP 40,000 - 60,000; Part time

Job summary

Brook Street is seeking a Part-time Personal Assistant (HEO) to support a Public Sector client. The role involves managing a Senior Stakeholder's diary, coordinating meetings, and ensuring all logistical details are organized. This position is remote, requiring strong organizational and communication skills, and offers an hourly rate of £17.39.

Qualifications

• Experience in diary management.
• Previous experience as a PA or secretary is desirable.
• Able to monitor inboxes and navigate in-house systems.

Responsibilities

• Manage diary for a Senior Stakeholder and coordinate meetings.
• Contact individuals to locate suitable meeting times.
• Create agendas and record meeting details on SharePoint.

Skills

Diary management

Communication

Organizational skills

Job description

Brook Street are delighted to be supporting our Public Sector client in their search for a Part time Personal Assistant (HEO).

Role specifics:
Job title - HEO - Personal assistant.
Type - Part time, 3 days per week (Wednesday, Thursday & Friday preferably)
Start date - ASAP
Duration of assignment - 4 months
Location - Working virtually / remote
Hourly rate - £17.39 per hour, paid weekly

Job description:
Diary management for a Senior Stakeholder, to manage internal/external meetings.This will include:

• Contacting individuals and, where addresses are unknown to the team, locating contact details to find suitable meeting times.
• Liaising with a personal PA to agree availability
• Manage a diary to ensure availability and has travel time to make necessary appointments
• Identifying and booking meeting rooms/locations where required
• Putting meetings into the shared diary ensuring all attendees have information about location and any access requirements.
• With team lead, create agendas and send out to all attendees in advance of meetings.
• Ensure meeting dates, attendees and meeting notes are all recorded on the team SharePoint spreadsheet.
• Other SharePoint duties as needed.

Person Specifics:
- Experience in diary management.
- Previous experience undertaking a PA or secretary role is desirable
- Able to monitor inboxes and navigate in house systems.

Requirements:
- Must be able to provide full right to work in the UK documentation
- Must be able to pass a Basic disclosure check
- Able to work part time hours
- Must have a suitable workspace from home with an internet connection

We look forward to receiving your application. Please note that we are not able to respond to all applications due to large volumes.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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