Senior Pensioner Payroll Associate

Trafalgar House; Greater London; On-site; GBP 32,000 - 48,000; Full time

Job summary

Trafalgar House in London is seeking an experienced Pensioner Payroll Administrator to manage day-to-day processing and peer review of pensioner payrolls across multiple clients, ensuring accuracy, timeliness and compliance with current regulations.

You will handle full payroll cycles (monthly and daily), liaise with HMRC, support pension setup and changes, maintain thorough records and drive process improvements, including P60 and Pension Increases exercises.

Qualifications

• Excellent working knowledge of rules and regulations in relation to payroll processing.
• Computer literate and experience with payroll systems.
• Qualified or studying towards a CIPP accreditation.
• Experience of implementing new clients.
• Involvement in new business exercises.

Responsibilities

• Run and peer review the full payroll cycle for monthly and daily (DC) payrolls, including changes in the period, reconciliation, sign-off, and payment; liaise with HMRC for tax and statutory requirements.
• Process and peer review of pensions in payment, including set up/ceasing, changes to pension amounts and payment instructions.
• Process and peer review of other administrative pension tasks and ensure tasks are completed within contractual timescales.
• Maintain full and accurate administration records for all customers and ensure accuracy of written and verbal communication.
• Ensure processes and documentation are up to date; challenge procedures to identify improvements and efficiencies.
• Participate in annual P60 and Pension Increases exercises and adhoc projects as required.
• Keep up to date with industry changes affecting pensioner payroll.
• Deputise for Pensioner Payroll Manager as required.
• Ensure payroll team compliance with ISO 27001 and AAF 01/20 policies.

Skills

Payroll processing

HMRC liaison

ISO 27001 knowledge

CIPP accreditation (in progress)

Education

CIPP accreditation in progress

Job description

Responsible for the day-to-day processing and peer review of pensioner payrolls across multiple clients, in an accurate, compliant and timely manner.

Associated payroll processing, including the set up and ceasing of pensions in payment, processing changes to pension amounts and payment instructions.

Provide a timely, reliable, accurate and consistent day to day service to all customers.

KEY RESPONSIBILITIES

• Running and peer review of the full payroll cycle for both monthly and daily (DC) payrolls, including changes in the period, reconciliation, sign-off, and payment. Liaison with and accounting to HMRC for tax, and any other statutory or legislative requirements. Payment of deductions and P45 production.
• Processing and peer review of associated payroll processing, including the set up and ceasing of pensions in payment, processing changes to pension amounts and payment instructions, and liaison with colleagues to resolve queries.
• Processing and peer review of other administrative tasks – for example, pensioner requests and receipt and payment processing, ensuring tasks are completed within contractual timescales.
• Maintain full and accurate administration records for all customers. Ensure accuracy of written and verbal communication.
• Ensure processes and documentation are kept up to date. Challenge procedures to identify process improvements and efficiencies.
• Positively participate in the annual P60 and Pension Increases exercises, and adhoc projects (including new implementations) as required.
• Keep up to date with industry changes affecting pensioner payroll.
• Deputise for and provide support to the Pensioner Payroll Manager as required.
• Knowledge of policies and controls of the ISO 27001 and AAF 01/20, where they can be accessed and followed. Ensure payroll team are compliant with relevant policies.

PROFESSIONAL QUALITIES

• Excellent working knowledge of rules and regulations in relation to payroll processing.
• Computer literate and experience with payroll systems.
• Qualified or studying towards a CIPP accreditation.
• Experience of implementing new clients.
• Involvement in new business exercises.

PERSONAL QUALITIES

• Ability to work to strict deadlines whilst maintaining a high standard of performance.
• Attention to detail.
• Well organised and has a flexible attitude a flexible attitude to accommodate change.
• Excellent communication skills to explain complex payroll issues.
• Confident decision-maker who understands the impact of decisions made.