Payroll & Compliance Manager

Mackley; Small Dole; On-site; GBP 65,000 - 90,000; Full time

Job summary

Mackley is seeking a Payroll & Compliance Manager to govern payroll, benefits and pensions across the UK, ensuring compliance with legislation and company policy. You will provide expert support on tax, pensions, statutory payments and IR35, while maintaining data integrity and a high-quality employee experience.

You will partner with HR, Finance and Compliance to manage data, produce reporting, drive improvements, and sign off payroll for projects and general ledger, including annual returns

Qualifications

• Experience overseeing end-to-end UK payroll with compliance and reporting.
• Experience updating payroll costing to Projects and GL systems weekly/monthly.
• Strong knowledge of UK payroll legislation: PAYE, NI, pensions, salary sacrifice, payroll taxation.
• Overseeing pension schemes, auto-enrolment, and provider reporting.
• Experience with IR35 and employment status determinations.
• Support statutory returns and periodic reporting (P60, P11D).
• Respond to audits and statutory requests with accuracy.
• Ensure supply chain compliance with labour standards and fair practices.

Responsibilities

• Oversee end-to-end payroll processes with compliance and reporting.
• Update payroll costing to Projects and GL weekly and monthly.
• Sign-off pensions submissions, data validation, reconciliations, and auto-enrolment.
• Prepare and submit statutory returns and payroll tax filings.
• Maintain data integrity across payroll systems and employee records.
• Provide expert guidance on UK payroll and benefits to HR and Finance.
• Respond to requests from HMRC, clients and auditors.
• Drive process improvements to enhance accuracy and efficiency.
• Support Labour standards compliance across the supply chain.

Skills

Payment governance

IR35 compliance

Pensions administration

Data integrity

Analytical skills

Communication

Process improvement

Education

Payroll qualification or equivalent experience

Tools

Miracle Pay

PeopleHR

Job description

The Payroll & Compliance Manager is responsible for the overall governance and sign-off of payroll, benefits and pensions, ensuring compliance with relevant legislation and company policies.

The role provides expert support on payroll related matters including tax, pensions, statutory payments, benefits administration and IR35 compliance. The role also supports the wider HR function through people data management, reporting, analytics and continuous process improvement initiatives.

A key focus of the role is ensuring the integrity of employee data, streamlining payroll processes, maintaining compliance with UK payroll and employment legislation, and providing a high quality employee experience throughout the employment lifecycle.

The role supports HR, Finance and compliance within our supply chain.

Responsibilities

• Significant experience overseeing the end to end payroll processes within a UK organisation, including compliance and reporting.
• Updating of Payroll costing to Projects and General Ledger Systems on Weekly and Monthly Basis
• Strong knowledge of UK payroll legislation, including PAYE, National Insurance, statutory payments, pensions, salary sacrifice arrangements and payroll taxation.
• Overseeing and signing off the pension schemes, including pension submissions, data validation, reconciliations, auto-enrolment requirements and provider reporting and liaising with Pension Regulator as required.
• Establish requirements for reaching a headcount of 250 employees, including gender pay gap reporting.
• Working knowledge of IR35 legislation, employment status determinations and associated compliance obligations.
• Supporting finance with the preparation of statutory returns for the tax year end process (P60/P11D) and monthly/quarterly/annual reporting.
• Payroll reporting to Parent/Group companies on regular basis.
• Processing yearly insurance and private medical health Company payments. Liaising with our brokers.
• Oversee the processing of site supervision recharges to projects on a monthly basis and compiling Supervision Cost Rates for Employees ready for review
• Experience using Miracle Pay, PeopleHRor other payroll and HR information systems, with responsibility for maintaining data integrity and supporting process improvements.
• Strong understanding of payroll controls, reporting, reconciliations, audits and governance requirements.
• Support the Payroll and Benefits Advisor with calculating and processing Statutory Maternity Pay (SMP), Statutory Paternity Pay (SPP), Statutory Adoption Pay (SAP), Shared Parental Pay (ShPP), Statutory Sick Pay (SSP) and other statutory and contractual employee payments.
• Support the Payroll and Benefits Advisors with managing complex payroll, pension and benefits queries promptly and professionally, delivering a high-quality employee experience.
• Evidence of responding to requests from Clients, Auditors, HMRC Inspectors and other statutory bodies, to resolve queries relating to payroll
• Support organisational compliance with supply chain and labour standards, ensuring agency workers, subcontractors and labour providers operate in accordance with legal and ethical requirements.
• Monitor compliance with the Modern Slavery Act, right to work legislation, employment status requirements and fair worker practices across the supply chain.
• Conduct periodic audits and spot checks of labour providers, agency worker records, right to work documentation, timesheets and associated employment documentation.
• Work closely with Procurement, Operations and Compliance teams to identify and mitigate workforce compliance risks within the supply chain.
• Support client and external compliance audits by providing accurate workforce, payroll and labour supply documentation as required.
• Maintain records and reporting relating to agency workers, contingent labour and supply chain workforce compliance activities.
• Escalate and investigate potential breaches of labour standards, worker welfare concerns, payroll irregularities or non-compliance identified through audits or spot checks.
• Contribute to the development and implementation of policies, procedures and training programmes that promote ethical employment practices and fair treatment of workers throughout the supply chain.
• Ability to manage confidential and sensitive employee information with discretion and integrity.

Required qualifications, skills & experience

Skills & Knowledge

• Flexibility in managing multiple activities
• Possess excellent communication & organisational skills
• Ability to show initiative & self-motivation
• Proven attention to detail
• Ability to calculate & process numerical data
• Ability to work on own initiative and amongst the team
• Excellent analytical, organisational and problem-solving skills with exceptional attention to detail and accuracy.

Experience

• Managing the sign off and checks of a weekly and monthly payroll with complex calculations
• Knowledge of payroll legislation, statutory payment and taxation
• Strong communication and stakeholder management skills, with the ability to build effective relationships across all levels of the organisation

Qualifications

• Payroll qualification or equivalent experience

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Managing the sign off and checks of a weekly and monthly payroll with complex calculations. Knowledge of payroll legislation, statutory payment and taxation.