Senior Office Administrator

Semco Maritime; Inverness; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the oil and gas sector is seeking a Senior Office Administrator to enhance office efficiency and client service. The role involves overseeing reception, managing administrative tasks, and supporting senior management. Ideal candidates will have experience in a similar role and strong organisational skills.

Qualifications

• Previous experience in a similar position, preferably in oil and gas.
• Strong understanding of corporate environments.

Responsibilities

• Supervise reception area and manage office administration tasks.
• Provide high-level administrative support to senior management.
• Lead organisation of company events and ensure compliance with policies.

Skills

Communication

Organisational Skills

Multi-tasking

Education

NVQ Level 3 in Business Administration

Tools

Microsoft Office Suite

Job description

PBS are looking for a Senior Office Administrator to join the team on a full-time permanent basis. The Senior Office Administrator will be responsible for overseeing and managing the reception area and office administration tasks, providing senior-level support to the business, while leading initiatives to improve office efficiency and client service.

Details/duties:

• Supervise the reception area, ensuring all visitors and inquiries are handled promptly and professionally
• Take responsibility for the overall coordination and smooth operation of the office, including managing supplies, overseeing office equipment maintenance, and ensuring a well-organised workspace
• Provide high-level administrative support to senior management, including preparing complex documents, managing schedules, and handling confidential information.
• Act as the senior point of contact for clients and visitors, ensuring a high standard of client service and addressing any issues or concerns.
• Lead the organisation and execution of company events, including internal and external meetings, conferences, and social events, ensuring all logistics are managed efficiently.
• Ensure compliance with all company policies, including HSEQ and GDPR, and act as a point of contact for related queries within the office.
• Lead or assist in office-related projects aimed at improving operational efficiency, such as implementing new systems or processes.
• Oversee the maintenance of office records, ensuring accuracy, accessibility, and compliance with company policies.
• Identify opportunities for improving office processes and procedures, and take the initiative to implement changes that enhance overall efficiency and effectiveness..

Qualifications/Experience required:

• Previous experience in a similar position preferably in the oil and gas industry.
• NVQ Level 3 or equivalent in Business Administration or Office Management
• Proficient in advanced Microsoft Office Suite – Word, Excel, Outlook, PowerPoint, Teams
• In-depth experience in office administration reception management with a strong understanding of corporate environments
• Excellent communication skills, both written and verbal, with the ability to liaise with senior management and external stakeholders
• Exceptional organisational and multi tasking abilities, with a focus on efficiency and attention to detail