Senior Medical Secretary

Betsi Cadwaladr University Health Board; Colwyn Bay; On-site; GBP 19,000 - 26,000; Full time

Job summary

Betsi Cadwaladr University Health Board is seeking a proactive Senior Medical Secretary to provide comprehensive secretarial support to the Community Paediatric team in North Wales. The role requires audio typing, medical secretarial qualification or equivalent experience, and the ability to work independently while meeting deadlines.

Welsh language skills are desirable, with applications welcomed from Welsh and English speakers alike.

Qualifications

• Audio typing skills are essential.
• Medical secretarial qualification or equivalent experience required.
• RSA/OCR Level 3 typing qualification or equivalent experience.
• ECDL or similar computer skills required.

Responsibilities

• Provide an accurate, confidential admin service for patients and clinical teams.
• Support the delivery of high quality medical secretarial services to consultants and nursing teams.
• Coordinate day-to-day team administration and support the line manager.

Skills

Audio typing

Communication

Unsupervised work

Minute taking

Education

NVQ Admin L4

AMSPAR Level 3 Diploma

RSA/OCR Typing Level 3

ECDL/Computer Skills

Job description

Job Overview

We are looking to appoint an enthusiastic, self motivated, experienced secretary to provide comprehensive secretarial support to the Community Paediatric team.

Job Overview

We are looking to appoint an enthusiastic, self motivated, experienced secretary to provide comprehensive secretarial support to the Community Paediatric team.
It is essential that applicants possess a high level of audio typing skills, hold a Medical Secretarial Qualification or have sufficient medical secretarial experience, and are qualified to a minimum of RSA Stage 3 (or equivalent experience).
The successful applicant will be able to work on their own initiative and be able to work as part of a team.
The post holder will be able to work within time constraints and be able to meet deadline whilst being able to demonstrate good organisational skills and the ability to maintain good and reliable records.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

The Senior Medical Secretary Function Provides:
An accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, CAIS) in order to: Provide a safe and efficient patient pathway and provide information and appropriate support to families and carers.
The post holder will ensure the delivery of a comprehensive high quality medical secretarial and administrative service to the consultant, doctor and junior medical team and specialist nursing teams, other health professionals.
The post holder will be responsible for the guidance and direction of the team dealing with appropriate day to day issues to oversee the smooth running of the department and providing support to the line manager.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents.

Person specification

Qualifications

Essential criteria

• NVQ Business administration L4 or equivalent experience Or City & Guilds (AMSPAR) Level 3 Diploma in Medical administration or equivalent medical secretary experience
• RSA /OCR level 3 or equivalent experience or qualification in typing.
• ECDL or equivalent experience.

Desirable criteria

• Management qualification or working towards
• NVQ 3 Customer Service

Experience

Essential criteria

• Experience of coordinating administration activities
• Experience of coordinating administration activities. Experience of working as a medical secretary
• Experience of organising workload and people

Desirable criteria

• Previous NHS Experience

Skills

Essential criteria

• Excellent communication skills
• Will work unsupervised
• Minute taking experience

Essential Criteria

Knowledge, Qualities and Other Relevant Requirements

• Evidence of Continual Personal Development
• Good team working ethic

Desirable criteria

• Welsh Speaker