PA to SACC and Vascular Network Manager

Betsi Cadwaladr University Health Board; Rhyl; On-site; GBP 28,000 - 34,000; Full time

Job summary

Betsi Cadwaladr University Health Board is seeking a highly organised Personal Assistant to provide comprehensive administrative and secretarial support to the Vascular Network Manager and Surgical Management Directorate. You will manage complex diaries, coordinate meetings, prepare reports and ensure governance requirements are met in a dynamic NHS setting.

The role emphasizes handling confidential information with discretion, excellent communication and problem-solving skills, and the ability

Qualifications

• Experience delivering a comprehensive PA or senior administrative service.
• Diary management, minute taking and report preparation.
• Handling confidential information with tact, diplomacy and discretion.

Responsibilities

• Provide comprehensive PA and administrative support to senior management, including diary management, coordination of meetings, minute taking, correspondence management, report preparation and action tracking.
• Manage sensitive information and liaise with a wide range of stakeholders to support governance processes across the Vascular Network and Surgical Management Directorate.
• Contribute to efficient delivery of services in a fast-paced NHS environment.

Skills

Communication skills

Diary management

Minute taking

Report preparation

Confidential information handling

Organisation skills

Education

NVQ3 Business & Administration or equivalent

GCSE English and Maths

Tools

Microsoft Office

Administrative systems

Job description

Job Overview

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and secretarial support to the Vascular Network Manager and Surgical Management Directorate. The post holder will play a pivotal role in ensuring the smooth day-to-day operation of the office, managing complex diaries, coordinating meetings, preparing reports and correspondence, and supporting the delivery of key directorate objectives.

Job Overview

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and secretarial support to the Vascular Network Manager and Surgical Management Directorate. The post holder will play a pivotal role in ensuring the smooth day-to-day operation of the office, managing complex diaries, coordinating meetings, preparing reports and correspondence, and supporting the delivery of key directorate objectives. Working in a fast-paced environment, you will be responsible for prioritising workloads, handling sensitive and confidential information with discretion, and acting as a key point of contact for a wide range of internal and external stakeholders. You will utilise excellent communication, organisational and problem-solving skills to support senior management, coordinate business activities, and ensure deadlines and governance requirements are met. The successful candidate will have substantial experience providing high-level administrative or personal assistant support, excellent minute-taking and diary management skills, and the ability to work independently while maintaining a professional, customer-focused approach.

Main duties of the job

• Experience delivering a comprehensive PA or senior administrative service.
• Excellent organisational, communication and interpersonal skills.
• Ability to manage competing priorities and work autonomously.
• Experience of diary management, minute taking and report preparation.
• Proficiency in Microsoft Office applications and administrative systems.
• Ability to handle confidential information with tact, diplomacy and discretion.

This is an excellent opportunity for an experienced administrator or Personal Assistant looking to make a meaningful contribution within a dynamic and supportive NHS environment. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework. Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

Provide comprehensive PA and administrative support to senior management, including diary management, coordination of meetings, minute taking, correspondence management, report preparation and action tracking. The post holder will manage sensitive information, liaise with a wide range of stakeholders, support workforce and governance processes, and contribute to the efficient delivery of services across the Vascular Network and Surgical Management Directorate.

Person specification

Qualifications

Essential criteria

• NVQ3 Business & Administration or equivalent experience
• GCSE passes in English and Maths
• In-depth and detailed knowledge and understanding of Secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.

Desirable criteria

• NVQ or equivalent in Administration
• ECDL qualification
• Audio Typing
• Certificate in Supervision or management
• Diploma in Office Administration or experience to diploma level
• Knowledge of the organisation

Experience

Essential criteria

• Sufficient experience at a high level of providing a comprehensive administrative/PA service
• Experience of setting up and using filing/IT systems
• Familiar with office procedures and deadlines
• Ability to take comprehensive minutes

Desirable criteria

• Previous experience of working as Administrator / PA to an Executive Director or equivalent Senior Manager
• Previous experience of working within the NHS

Skills And Attributes

Essential criteria

• Excellent communication skills.
• Ability to work unsupervised and make decisions.
• Organisation skills
• Numeracy and literacy skills
• Typing/word processing
• Excellent customer care skills.
• Good command of English both written and verbal

Desirable criteria

• Ability to speak Welsh
• Ability to produce reports
• Confident in all aspects of office practice
• Experience of producing graphs and statistics

Other

Essential criteria

• Friendly, professional approach
• Confident manner
• Reliable
• Adaptable
• Smart presentation.
• Self-motivated and enthusiastic
• Ability to work under pressure
• Ability to work as part of a team
• Ability to answer telephone bi-lingually
• A flexible approach towards the demands of the workplace