Senior Medical and MDT Secretary - Cellular Pathology

NHS; Bath; On-site; GBP 27,000 - 31,000; Full time

Job summary

A regional healthcare provider in Bath is seeking a Senior Medical and MDT Secretary. This role involves providing essential secretarial and administrative support, requiring skills in audio-typing and effective communication. Ideal candidates will have prior experience in a medical setting and the ability to manage multiple tasks under pressure. Competitive salary offered, with a supportive team environment.

Benefits

Competitive salary

In-house training programmes

Staff wellbeing support

Qualifications

• Previous secretarial experience within an acute health care setting.
• Excellent knowledge of computerised databases.
• Detailed knowledge of medical terminology.

Responsibilities

• Audio-typing histopathology reports using Winscribe system.
• Preparing case lists for multidisciplinary team meetings.
• Providing secretarial support for Consultant Histopathologists.

Skills

Audio-typing

Communication skills

Organizational skills

Education

GCSE Grade C English Language and Mathematics

RSA Level II in Typing and Audio-typing

Tools

Microsoft Office

Histopathology databases

Job description

Overview

Go back Royal United Hospitals Bath NHS Foundation Trust

The closing date is 21 September 2025

This role is key in providing secretarial and administrative support to our eight Consultant Histopathologists and Senior Laboratory staff.

The department reports surgical histology cases, cytology samples, supports 33 clinicopathological meetings per month, providing a cellular pathology service to hospital clinicians and GPs in BaNES, Wiltshire and Somerset.

If you are looking for a new challenge, this is an interesting and rewarding role. You will be joining a supportive team who understand the pressures of the position and works together to provide the best possible experience for our patients and staff.

This role could be perfect for a medical secretary who is looking for career progression and who is keen to learn, whilst being fully supported through our in-house training programme.

We are looking for an individual who has great organisational and IT skills with the experience of being able to meet tight and varying deadlines and the ability to communicate effectively. You will need to possess accurate audio-typing skills and preferably have a knowledge of medical terminology.

If you have the desire to learn and understand the different systems used within the service and the passion to work in the NHS to make a difference , we want to hear from you.

Main duties of the job

Working as part of a team of medical secretaries and administrative staff, the responsibilities of our Senior Medical and MDT Secretary role are varied and would include:

• audio-typing of histopathology and cytopathology reports using the Winscribe digital dictation system and the pathology computer system (Ultra)
• responsible with four other secretaries for the preparation of case lists for 33 multi-disciplinary team meetings each month. These include MDT meetings where the patients are directly identified and a case list is compiled by the department.
• support with the coordination and managing of histopathology cases for Multidisciplinary Team Meetings (MDT) to ensure that patients are actively managed through their journey by ensuring that they are listed and roll-over cases are actioned.
• other administrative duties that contribute to the delivery of a full histopathology service including answering telephone and email queries
• typing external supplementary reports
• secretarial support for eight Consultant Histopathologists, one Specialist Registrar, the Laboratory Manager and Senior Laboratory Staff.

We would recommend that you visit the department before deciding whether to apply. To arrange a tour of the department or to request further information, please contact Nichole Lycett, Cytology Manager, on extension 4723 or email [e-mail].

About us

At the RUH we're proud to put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone's contribution in supporting the exceptional, person-centered care we pride ourselves on.

We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks - celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.

A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.

We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We've even got a pool!

We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we're providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.

Job responsibilities

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

Person Specification

Qualifications

• GCSE Grade C English Language and Mathematics or equivalent
• Word-processing/Typing-RSA Level II or equivalent in typing and audiotyping or equivalent secretarial qualification

Experience

• Previous secretarial experience within an acute health care setting as a medical secretary or equivalent.
• Recent experience of working within an office environment
• Previous experience of Histopathology
• Previous experience of training staff on computer packages

Knowledge

• Excellent knowledge of computerised databases and Microscoft Office
• Experience of inputting accurate and timely data into computer systems
• Detailed knowledge of medical terminology
• Clear knowledge and understanding of the function of multidisciplinary team working practices to help teams work collaboratively
• Understanding of histopathology terminology

Skills

• Excellent audiotyping and touch typing skills and with a high speed of typing and a high standard of accuracy.
• Excellent communication skills both verbal and written
• Excellent organisational skills to co-ordinate weekly meetings and manage data collection through crystal reports
• Ability to work under pressure and meet tight weekly deadlines
• Knowledge of hospital patient administration systems and pathology databases

Emotional Effort

• Able to work across a range of health professionals and teams at all levels requiring the ability to respond to a variety of behaviours and a strong level of self -awareness

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Royal United Hospitals Bath NHS Foundation Trust

£27,485 to £30,162 a yearper annum, pro rata