Senior Executive Assistant to Four Executives | Travel

Capula; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary and bonus

Staff development and training

Gym membership

Pension contributions

Free breakfast and lunch

Private medical insurance

Job summary

Capula is seeking an experienced Executive Assistant in London to provide high-quality support to four senior managers, managing diaries, travel, and day-to-day administration. The role also provides cover for other members of the administration team during absences.

The position is hybrid, based in the London office, with 4 days in the office and one flexible day working from home. Start date is January 2027 for a 13-month term, offering development opportunities and a competitive benefits

Qualifications

• 5+ years’ experience providing personal assistance at a senior level within a professional services environment.
• Strong travel coordination experience including international itineraries.
• Experience supporting multiple senior stakeholders and covering duties during absences.
• Availability to start in January 2027 for the full 13-month term.

Responsibilities

• Manage extensive and complex diaries for four senior managers, prioritising conflicts proactively.
• Coordinate internal and external meetings and prepare materials, agendas and follow-up actions.
• Process and approve expenses accurately and on time.
• Provide cover for other EAs and PAs during periods of absence.
• Answer incoming calls and relay messages as part of the administration team.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Confidentiality

MS Office

Education

Bachelor's degree

Tools

Microsoft Outlook

PowerPoint

Microsoft Office Suite

Job description

Capula is seeking an experienced Executive Assistant in London to provide high-quality support to four senior managers, managing diaries, travel, and day-to-day administration. The role also provides cover for other members of the administration team during absences.

The position is hybrid, based in the London office, with 4 days in the office and one flexible day working from home. Start date is January 2027 for a 13-month term, offering development opportunities and a competitive benefits