High-Impact Executive Assistant to CPO & US CTO

Era4; Greater London; Hybrid; GBP 42,000 - 60,000; Full time

Job summary

Era4 in London is seeking an energetic Personal Assistant to support two senior executives, the Chief People Officer and US-based CTO. The role blends calendar management, travel planning and high-quality admin across UK/US time zones.

You will own two busy diaries, manage inbox, prepare materials, and coordinate meetings and events while maintaining discretion and delivering polished communications.

Qualifications

• Experience in PA/EA roles supporting two senior leaders.
• Ability to manage two executives across UK/US time zones.
• Coordinate travel, meetings and complex arrangements.
• Discretion with confidential information and sensitive data.
• Excellent written and verbal communication in a professional, proactive style.
• Strong organisation, prioritisation and problem-solving abilities.

Responsibilities

• Own two executives' diaries, balancing priorities and blocking time for key priorities.
• Proactively manage inbox and correspondence, prioritising responses and follow-ups.
• Organise meetings end-to-end across UK and US time zones, prepare agendas and materials.
• Coordinate domestic and international travel and detailed itineraries.
• Build relationships with internal and external stakeholders as a professional point of contact.
• Prepare, proofread and format high-quality presentations, reports and spreadsheets.
• Manage executive expenses, invoices and other routine admin tasks.
• Maintain accurate records using Microsoft 365 and SharePoint, improving processes where possible.
• Handle confidential information with discretion and sound judgement.
• Support day-to-day business operations and wider team through coordination and summaries.

Skills

Executive support

Organisational planning

Proactive problem-solving

Attention to detail

Professional communication

Discretion with confidential info

MS 365

SharePoint

Time management across UK/US

Tools

MS 365

Outlook

Word

PowerPoint

Excel

SharePoint

Job description

Era4 in London is seeking an energetic Personal Assistant to support two senior executives, the Chief People Officer and US-based CTO. The role blends calendar management, travel planning and high-quality admin across UK/US time zones.

You will own two busy diaries, manage inbox, prepare materials, and coordinate meetings and events while maintaining discretion and delivering polished communications.