Executive Assistant

The Adecco Group; Greater London; Hybrid; GBP 50,000 - 55,000; Full time

Job summary

The Adecco Group in London is seeking an experienced Executive Assistant to provide comprehensive administrative and strategic support to senior leaders.

This fast-paced role requires exceptional organisation, discretion, and the ability to manage multiple priorities while liaising with internal and external stakeholders.

Qualifications

• Experience supporting senior executives in a fast-paced corporate environment.
• Strong diary management and travel coordination experience.
• Excellent written and verbal communication; ability to manage confidential information.

Responsibilities

• Proactively manage complex calendars and prioritise meetings and calls.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Organise leadership meetings, events and off-site sessions with venue management and agendas.
• Prepare and reconcile expense reports using company systems.
• Handle highly confidential information with discretion and professionalism.
• Assist with project coordination and deadlines tracking.
• Act as a liaison between senior leadership, internal departments and external partners.
• Manage purchase orders and support budget administration.
• Maintain accurate filing systems and documentation.
• Identify issues proactively and implement solutions.
• Support wider office administration activities as required.

Skills

Executive support

Diary management

Travel arrangements

Stakeholder management

Communication skills

Discretion & integrity

Time management

Tools

Microsoft Office

Microsoft Teams

SAP

Concur

Job description

Location: London , West London (Hybrid) - Minimum 3 days per week in the office, 2 days working from home

Hours: 35 hours per week, Monday to Friday, 9:00am - 5:00pm (1-hour unpaid lunch)

Contract: Initial 2-month assignment

Start Date: November 2026 (Applicants must be available to start November / ASAP)

Salary Equivalent: £50,000 - £55,000 per annum (pro-rata) , Hourly Rate £27.47 - £30.22 per hour

The Opportunity

We are seeking a highly organised, proactive and discreet Executive Assistant to provide comprehensive administrative and strategic support to leaders within a dynamic corporate environment. This is a fast-paced position requiring exceptional organisational skills, the ability to manage multiple priorities and complete confidentiality when handling sensitive information. The successful candidate will play a key role in ensuring the smooth running of senior leadership functions while acting as a trusted liaison for internal and external stakeholders.

Key Responsibilities

• Proactively manage complex and demanding calendars, scheduling and prioritising meetings, appointments and calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transport and detailed itineraries.
• Organise and support leadership meetings, events and off-site sessions, including venue management, agenda preparation and day-of-event coordination.
• Prepare and reconcile expense reports using company systems and processes.
• Handle highly confidential and sensitive business information with discretion and professionalism.
• Assist with project coordination, tracking deadlines, collating information and preparing progress updates.
• Act as a key point of contact between senior leadership, internal departments and external partners.
• Manage purchase orders and support budget administration.
• Maintain accurate filing systems and documentation.
• Proactively identify issues and implement effective solutions.
• Support wider office administration activities as required.

About You

To be successful in this role, you will have:

• Previous experience supporting senior executives, directors or leadership teams within a fast-paced corporate environment.
• Strong experience managing complex diaries, travel arrangements and executive-level administration.
• Excellent written and verbal communication skills.
• The ability to build strong relationships with stakeholders at all levels.
• A proactive and solutions-focused approach.
• Exceptional attention to detail and organisational skills.
• High levels of integrity, professionalism and confidentiality.
• The ability to work independently and manage competing priorities effectively.

Systems & Technical Skills

• Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
• Microsoft Teams and virtual collaboration tools
• SAP knowledge and experience
• Previous experience supporting C-suite or senior executive leadership teams
• Concur

What You'll Bring

• Strong organisational and planning capabilities.
• Professional communication and interpersonal skills.
• Adaptability within a changing business environment.
• Strong problem-solving ability and initiative.
• Business awareness and commercial understanding.

We welcome applications from experienced Executive Assistants who thrive in fast-paced environments and enjoy working closely with senior leaders to drive business success.