Executive Assistant

Norton Blake; Greater London; Hybrid; GBP 37,000 - 42,000; Full time

Job summary

Norton Blake is seeking an exceptional Executive Assistant to support 3+ senior leaders in a global organisation. This hybrid London role requires you to manage complex calendars, coordinate international travel, and handle board preparation with minimal supervision.

You will liaise with senior stakeholders, manage expenses, and support onboarding and cross-department collaboration. The contract is initially 6 months, Inside IR35, with day rates of £200–£225.

Qualifications

• Experience supporting multiple senior executives (ideally 3+)
• Outstanding organisational and time management skills
• Experience with Concur for expenses is a plus
• Excellent communication and stakeholder management skills
• Highly proactive with a "can-do" attitude and strong attention to detail
• Previous experience within a large corporate environment is advantageous

Responsibilities

• Complex diary and calendar management for multiple senior leaders
• Coordinate extensive international travel, accommodation, visas and itineraries
• Arrange Board meetings, agendas and executive communications
• Manage executive expenses and monthly reconciliations
• Liaise with clients, senior stakeholders and business guests
• Coordinate with Finance and Legal on invoicing, billing and collections
• Organise meetings, events and internal projects
• Support onboarding of new employees alongside Recruitment
• Maintain documentation and electronic filing systems
• Act as a key liaison across departments including IT, Finance, Sales and PR

Skills

Diary management

Calendar coordination

Stakeholder management

Communication skills

Time management

Proactiveness

Tools

Concur

Job description

Executive Assistant | Senior Associate | London | Hybrid

We're looking for an exceptional Executive Assistant to provide dedicated support to 3+ senior leaders within a global organisation. This is a fantastic opportunity for someone who enjoys variety, takes ownership, and can confidently manage multiple priorities while working with senior stakeholders.

This will be initially 6 months, Inside IR35 and circa £200-£225 per day, Hybrid London

The Role

You'll become a trusted partner to senior executives, ensuring their day-to-day operations run seamlessly while building strong relationships across the business.

Key Responsibilities

• Complex diary and calendar management for multiple senior leaders
• Coordinate extensive international travel, accommodation, visas and itineraries
• Arrange Board meetings, agendas and executive communications
• Manage executive expenses and monthly reconciliations
• Liaise with clients, senior stakeholders and business guests
• Coordinate with Finance and Legal on invoicing, billing and collections
• Organise meetings, events and internal projects
• Support onboarding of new employees alongside Recruitment
• Maintain documentation and electronic filing systems
• Act as a key liaison across departments including IT, Finance, Sales and PR

About You

• Previous experience supporting multiple senior executives (ideally 3+)
• Outstanding organisational and time management skills
• Any experience using Concur for expenses is a plus
• Excellent communication and stakeholder management skills
• Highly proactive with a "can-do" attitude and strong attention to detail
• Previous experience within a large corporate environment is advantageous